Annual Technical Report 2004 on Industrial Design Information Activities submitted by Trinidad and Tobago (SCIT/ATR/ID/2004/TT)
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The expression "industrial designs" covers industrial designs and models. Offices which issue design patents should report their design patent information activities in this series of Annual Technical Reports.
I. Evolution of registration activities
Changes experienced in terms of application filings and grants (registrations) with respect to the previous year
Designers were gaining awareness of the value of industrial designs. In 2004 there were 15 applications, the same as 2003 but 40% were filed by nationals. There is as yet no clear pattern in the types of items applied for but it appears to be well utilized by perfume manufacturers. In 2004 more use was made of the provision that enables multiple designs to be filed with a single application. Trinidad and Tobago is not yet a member of the Hague Agreement.
Trends or areas experiencing rapid changes with respect to the previous year
There tend to be as many local as foreign applicants for industrial designs. The range of products for which protection was applied is quite extensive and includes water tank, perfume bottles, automobiles, watchcases and advertising fixtures.
II. Matters concerning the generation, reproduction, and distribution of industrial design documents and of secondary sources of industrial design information, i.e., official gazettes
Publishing, including printing, copying techniques and electronic printing
The Intellectual Property Office of Trinidad and Tobago publishes industrial design in the government Gazette and a widely read newspaper only upon grant. Publication can be deferred up to 12 months. These publications contain bibliographic information and one representative drawing. The Office will also provide bibliographic information on applications upon request but minus representations of the designs. Draft and certified copies of granted industrial design could also be ordered.
Main types of announcements of the Office in the field of industrial design information
The Office conducts public education exercises with visits to schools, businesses, institutions and designer interest groups especially within the Carnival industry in an attempt to promulgate the value and use of industrial design information. Officers also deal with individual requests.
Mass storage media and microforms used
The present intellectual property and other legislation require that the main records be submitted and stored on paper. The industrial design data has only recently been computerised.
Databases and office automation
The Office is fully computerised with nearly every member of the 38-member staff having access to PCs. It is primarily a Microsoft Windows™ NT network with Microsoft Windows™ 2000 and XP clients. The main office productivity software is Microsoft Office™ 2000.
The database was developed by WIPO and is Oracle based.
III. Matters concerning classifying, reclassifying and indexing of industrial design information according to the classification systems applied
Classification and reclassification activities; Classification system used, e.g., International Classification for Industrial Designs (Locarno Classification), other classification (please indicate whether industrial designs are classified by your Office and, if so, which classification is used)
All industrial design applications are classified internally according to the Locarno Classification system. A national filing requirement is that English is the only language for filing therefore all non-English specifications have to be translated.
IV. Search file establishment and upkeep
File building
Presently there is a single file per application and this is available only to staff for searching purposes. Searches can be conducted on patent registers and copies of filed documents subsequently ordered. Typically these filed documents exclude and certificates on file.
Storage, including mass storage media
The present intellectual property and other legislation require that the main records be submitted and stored on paper. However the industrial design records and administration are handled by an automated system and these databases are administered on an internal server with a tape backup. Patent and non-patent information from the PCT publications, US Patent and Trademark Office, Espace World and Access, French Patents Bref and Japanese patent abstracts are contained on optical disks.
V. Activities in the field of computerized search systems for industrial designs
In-house systems (online/offline)
The industrial design database is available only to staff.
Equipment used (hardware, including the types of terminal and network used, and software), data carriers used
The Office is fully computerised with nearly every member of the 38-member staff having access to PCs. It is a mixed network with Microsoft Windows™ NT and 2000 servers with Microsoft Windows™ 2000 and XP Professional clients. The main office productivity software is Microsoft Office™ 2000. The industrial design database is Oracle™ based and the automation features accessible by members of staff but not the public as yet.
VI. Administration of industrial design services available to the public (relating to facilities, e.g., for lodging applications, registering designs, assisting clients with search procedures, obtaining official publications and registry extracts)
Planning, administration, automation, security
The Intellectual Property Office is located on an entire floor within a building housing other departments of the Ministry. The vault is on the ground floor next to another vault but the vault area is not shared. The operations of the Intellectual Property Office are situated “behind” the front desk or receiving office. From there inquiries for further information are funneled and persons directed to relevant members of staff or library facilities for searches of the registers to be conducted. Materials from the vault are requested by members of staff for the public to use. By and large the office is laid out to limit the unnecessary penetration by members of the public into the heart of the operations to minimize their possible contact with confidential case files and the data servers. Besides security personnel in the ground lobby, there are also security personnel on the Office floor. The entire building has 24/7 security. The automated system and the web servers are hosted in-house to retain control and security of the physical infrastructure.
Collection management, preservation
Physical documents are housed in an air-conditioned vault when not in use by staff. Patents are arranged according to application number but specially tagged to indicate grant. Electronic data is periodically backed up on a tape drive.
Information services available to the public (including computerized services and search files contained in libraries remote from your Office and industrial design information posted by your Office on the World Wide Web).
There is a technical library primarily to provide access to patent technical information in on-line databases and the CD and DVD-ROM collections and information on plant breeders’ rights but there are no special facilities to provide access to industrial design information as yet.
VII. Matters concerning mutual exchange of industrial design documentation and information
International or regional cooperation in the exchange of industrial design information, e.g., in the form of official gazettes
There is presently no exchange of industrial design documentation. Annual reports are exchanged with interested offices.
VIII. Matters concerning education and training including technical assistance to developing countries
Promotional activities (seminars, exhibitions, visits, advertising, etc.)
Individual consultations are conducted in the use and value of patent information. Also consultants, when invited to conduct staff training, are also invited to share their expertise with the legal, scientific and business community in the use of patent information. This usually occurs about twice per year.
Training courses for national and foreign participants
The IPO hosts training course for its staff, agents and nationals with internal resources and external consultants from time to time.
Assistance to developing countries (sending consultants and experts, receiving trainees from developing countries, etc.)
b. The Trinidad and Tobago Intellectual Property Office, because of its level of development, hosts, in an on-going fashion, many study visits by personnel from other countries. Also its professional and technical staff are frequently asked by WIPO to conduct missions to the other countries in the Caribbean to deal with needs assessment and automation issues but not industrial design issues as yet.
IX. Other relevant matters