Versions Compared

Old Version 1

changes.mady.by.user Elżbieta Brudnicka

Saved on

compared with

New Version Current

changes.mady.by.user Elżbieta Brudnicka

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

I. GENERAL OVERVIEW OF RECENT DEVELOPMENTS IN TRADEMARK INFORMATION ACTIVITIES CARRIED OUT BY THE OFFICE 

Outline of main policies and plans aimed at development of trademark information activities and expected time frames for their realization

In 2024, the PPO continued to maintain the electronic services platform (PUEUP). The whole system includes the following modules that were fully implemented from the design phase to production and delivered with the infrastructure:

...

In 2024, the PPO continued to maintain API endpoint serving bibliographic data for given numbers and dates of BUP and WUP publications, which replaced the manual preparation of data in accordance with BUP and WUP official publications from PPO’s systems for  the needs of EPO, WIPO and the Chinese Patent Office.

 

New projects launched or resumed this year in the context of the policies and plans mentioned above, short description: aims, partners, tasks

The new Polish Industrial Property Law is expected to be published, so the PPO will have to prepare BackOffice and other systems for the new law. The purpose of the PPO is to adapt BackOffice to changes in procedures regarding trademarks and industrial models and to include inventions, utility models, EP and SPC which will have to be migrated to BackOffice from Soprano system

...

  • e-Registry - viewing the entries entered in the registry and obtaining an excerpt from registry;
  • EP Validation - obtaining protection on the territory of Poland;
  • Expiration Date Notification - informing about the expiration date of protection;
  • Information Subscription - searching for information in defined sources maintained by UPRP (including automatic notifications based on user criteria);
  • e-Filing - applying for trademarks, patents, industrial designs registration to obtain an IP protection;
  • e-Submission - handling electronic correspondence during the whole IP lifecycle of trademarks, patents and industrial designs;
  • Changes in registry - management of records changes in registry (e.g. in case of extension of the protection, updating the owners, resignation from protection, changes in rights, pledges, licenses, etc.).

 

Main areas of trademark information activities and related information and communication technology (ICT) practices which were in the focus of attention last year

The PPO is continuously developing the functionalities of the above-mentioned PUEUP modules in accordance with needs and expectations of customers and users of the platform.

 

Statistics: changes in terms of application filings and registrations with respect to previous year; trends or areas experiencing rapid changes

 In 2024, the Polish Patent Office received in total 14356 trademark applications under the national procedure (out of which 13603 by national and 753 by foreign entities). This marks an increase of 6.43% in comparison with 2023 when 13434 trademark applications were received under the national procedure (out of which 12807 by national and 627 by foreign entities).


Exclusive rights granted / entered into the register

2023

2024

Change (%)  2023-2024

Trademarks (national procedure)

9 897

9 925

+0.28

 

Rights in force as of 31 December

2023

2024

Change (%)  2023-2024

Trademarks (national procedure)

173 420

173 139

-0.16

 

Other matters and useful links (URLs): annual report of the Office, news page, statistics, etc.

Statistics are accessed at the following URLs: https://uprp.gov.pl/pl/o-urzedzie/statystyki

...

News page: https://uprp.gov.pl/pl/aktualnosci

II. SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information and support provided by the Office to applicants regarding filing on paper and/or e-filing (instructions, seminars, etc.) – URLs

The  PPO information and support options in 2024 included:

...

The CRM system is interfacing with other applications (Computer Telephony Integration, callback, meetings time and visits, virtual information service window and live-chat) to facilitate the customer relation management. Tool for measuring the customers’ satisfaction. IP Info Center has a non-verbal communication system to improve information service for deaf and hearing impaired customers.

 

 Availability of the application dossier in electronic form

All necessary information provided by PPO to applicants is published on PPO site. Customers using PUEUP have access to application files which are sent electronically to the PPO. Customers may also use the forms available in the e-Profile module in order to submit applications in electronic form.

 

Matters concerning classifying

    1. Classification and reclassification activities; classification systems used, e.g., International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification), International Classification of the Figurative Elements of Marks (Vienna Classification), other classification
    2. Use of electronic classification systems and pre-defined terms of the classification applied

 The Polish Patent Office uses the International Classification of Goods and Services for the Purposes of Registration of Marks (Nice Classification) current edition (the Polish version of Nice Classification is downloaded from WIPO websites once a month) as well as the International Classification of Figurative Elements of Marks (Vienna Classification) 9th edition.

III. SOURCES OF TRADEMARK INFORMATION PROVIDED BY THE OFFICE


Main types of publications in the field of trademark information, outline of the content and medium (on paper, on CDs, online - URLs)

 In 2024, the following publications were issued:

- “Biuletyn Urzędu Patentowego. Znaki towarowe” (Bulletin of the Patent Office – Trademarks) – weekly (in electronic form on the Office’s website) (https://uprp.gov.pl/plpublikacje/biuletyn-i-wiadomosci-uprp ) – 53 issues; announcements on trademark applications. In 2024 there were 12336 announcements on filed trademark applications published;

- “Wiadomości Urzędu Patentowego” (Communications of the Patent Office) – weekly (in electronic form on the Office’s website) (https://uprp.gov.pl/plpublikacje/biuletyn-i-wiadomosci-uprp ) – announcements on granted protection rights for trademarks. In 2024, there were 10473 announcements on granted protection rights for trademarks published;

- 2023 Annual Report of the Patent Office of the Republic of Poland – in electronic form on the Office’s website (https://uprp.gov.pl/pl/publikacje/raport-roczny-uprp );

Information on trademarks is available on the website of the Office:


 

Official Gazettes: main types of announcements, frequency of publication, medium (on paper, on CDs, online, URL), etc.

Both official publications of the Polish Patent Office's ("Bulletin of the Patent Office. Trademarks" (BUP) with information on applications for national trademarks and “Communications of the Patent Office” (WUP) with information on registered national trademarks and international registrations of trademarks approved in Poland) which contain announcements regarding trademarks are available free of charge in PDF format on the webpage: https://uprp.gov.pl/pl/publikacje/biuletyn-i-wiadomosci-uprp. In 2024, 12 336 announcements on trade mark applications were published in the Bulletin of the Patent Office. Trademarks, and 10 473 announcements on granted protection rights for trademarks were published in the Communications of the Patent Office.

Announcements containing ordinances of the President of the Polish Patent Office, official announcements and communications are published in the Official Journal of the Patent Office (https://uprp.gov.pl/pl/publikacje/dziennik-urzedowy-uprp ). Announcements regarding non-procedural matters, but connected to the Office's activity like: general information on the PPO's tasks, references, organizational structure, HR matters are published on the Internet version of "Biuletyn Informacji Publicznej" (Public Information Bulletin: https://uprp.gov.pl/pl/bip ) on the official PPO's website.  Many non-regular, important announcements are immediately published on the website.


Information products (coverage, medium, etc.) available to examiners, including external documentation and databases

In 2024, the following information products were available to examiners:

...

  • Trademarks data are stored in specialized internal databases of the PPO called BackOffice in which image information and bibliographic data details are stored.

  

Information products (coverage, medium, etc.) and services available to external users; conditions of access (e.g., free of charge, subscription, etc.)

 Online sources of trademarks information include:

- e-Search provides simple (full-text) search, advanced (deterministic) search and searching in collections of documents (PDF):https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search


Legal status information (kind of information, coverage, medium, etc.)

In order to make entries on the legal status of exclusive rights protected on the territory of Poland, the trademark register is held. The register includes information necessary to establish the subject and scope of protection (e.g. date of filing, title), entity (or entities) entitled to rights concerning a given subject of protection (e.g. holders, licensees, securities, seizure) and other useful information (e.g. applications for revocation). Everyone who submits a relevant application and pays a fee to the account of the Office can obtain excerpts from the register.

...

Information on the legal status is available in e-Search at: https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search

The examiners at the Polish Patent Office use external legal databases, like:

IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Specific software tools supporting business procedures within the Office: general description, characteristics, advantages, possible improvements

ACSEPTO is a primary system of searching and examining trademarks, a tool that integrates many types of IT resources in order to enable searching for registered trademarks through the national route, international registrations, EU Trademarks, appellations of origin, pharmaceutical names, materials under Art. 6th of the Paris Convention.

The BackOffice is the main system for managing the procedures for granting and maintaining rights to trademarks and industrial designs in the PPO. BackOffice is the source system for many databases (search engines) and it is interconnected with other systems in the PPO.

Hardware used to supporting business processes of the Office

The PPO uses workstations and notebooks with Microsoft Windows 10/11 Pro, MacOS; multimedia tablets with Apple iPadOS system; physical servers with Microsoft Windows Server 2016 Standard and virtual servers using Microsoft Windows Server 2025 Datacenter with Windows Server 2012 R2, Windows Server 2016, Windows Server 2019 and Windows Server 2025 installed, SUSE Linux Enterprise Server 10/11/12, CentOS Linux 5/6/7/8, Oracle Linux 5/6/7, Debian GNU/Linux 6/7/8 and Ubuntu Server LTS, RedHat Enterprise Linux 7.x/9.x; hypervisor servers with VMware vSphere.

...

The server infrastructure is supported by local UPSs and secured by the main power supply unit for the PPO. The main IT infrastructure units are located in a secure server room equipped with a fire alarm, CCTV system, redundant air-conditioning and a technical floor.

Internal databases: coverage, updates, interlinks with external sources

 Trademark data are stored in specialized, regularly updated internal databases in which image information and bibliographic details are stored, for example:

  • BackOffice system,
  • Databases supporting the process of publishing trademarks.

Most of the production databases are hosted by Microsoft SQL Server 2012 Enterprise, Microsoft SQL Server 2017 Enterprise and MySQL Server 4/5, PostgreSQL 9.

Establishment and maintenance of electronic search file: file building, updating, storage, documents from other offices included in the search file

EUTM, IR (designated to EM and PL) and 6ter data are stored and accessed via Acsepto search system, IR (designated to PL) are stored and accessed via BackOffice system.

Administrative management electronic systems (register, legal status, statistics, and administrative support)

The BackOffice is a workflow-based system for dealing with trademarks and designs throughout the entire lifecycle of the process, from application to registration and publication. It also streamlines the working process by enabling users to create and monitor correspondence with clients. It is adopted to work together with Electronic Document Management System (EZD) which facilitates the processing of incoming and outgoing correspondence. External users have access to registers and information on legal status via the e-Search module. Settlement Module (MR) is used as a supplementary system for managing fees and payments..

Other matters

The PPO maintained a professional call centre service based on Unify OpenScape Contact Centre Enterprise software and a new system of customer relationship management based on Microsoft Dynamics CRM Server 365 software.

...

V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF TRADEMARK INFORMATION

Publications related to different business procedures and trademark information sources available to users, for example, books, brochures, Internet publications, etc.

As part of promotion of knowledge on industrial property, the Patent Office issues various publications such as guides, information and promotion brochures addressed to wide audience, among others to entrepreneurs, students, school youth.  Those publications are available free of charge in an electronic version and PDF format at: https://uprp.gov.pl/pl/publikacje/pozostale-publikacje-uprp . The printed versions of some of them are available at the premises of the Office and distributed during various events organised by the PPO or in which the PPO participates.

The publications include the following titles: Get Familiar with Intellectual Property, Intellectual Property for Entrepreneurs, Industrial Property Protection in a Nutshell, Protection of Trademarks in Poland and in the European Union, New Types of Trademarks, Protection of Black and White Trademarks, Protect Your Trademark in China, Use of a Trademark in a Different Form than Registered, Trademarks (comic book), 3,2,1…Startup!, to name a few.


Cooperation with universities, technology and innovation support centers, etc.

The Polish Patent Office collaborates with various institutions in promoting knowledge on intellectual property (organisation of conferences, workshops, trainings, patronage of the PPO President over numerous initiatives etc.).

...

- collaboration with governmental administration institutions, including Ministry of Economic Development and Technology, Ministry of Education and Science, Ministry of Culture and National Heritage, as well as local government authorities.

 

Education and training: training courses, e-learning modules (URLs), seminars, exhibitions, etc.

In 2024 the PPO organised and co-organised, among others, the following events:

...

The Patent Information Centre Forum was prepared, a platform for exchanging experiences, knowledge, comments and opinions between Patent Information Centres and the Office.

 Other activities

In 2024, the PPO maintained a special Seventica service for non-verbal communication          (using the service, the sounds of human language are immediately translated into sign language on a computer or tablet). The aim of the project was to remove communication barriers among people with hearing deficiency.

VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF TRADEMARK INFORMATION

International exchange of trademark information in machine-readable form (e.g., Official Gazettes)

Information on EU Trademarks was downloaded using XML data, which was then transferred to the search systems of the PPO.

...