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EAPO issues its official publications using own publishing facilities for all prepress processes. The unified publication technology involves scanning, optical character recognition, editing, proofreading and blueprint make-up. All data used for publications (including bibliographic data in Russian and English, pages in facsimile mode, full-text descriptions, first pages, blueprints etc.) is stored in one database (IPDL HIVE system, developed on outsourcing basis for EAPO). Information is extracted from the database by client software in required formats. The client software also provides broad automation of everyday operations at every workplace of the publication department. About 14450 Eurasian documents were stored in IPDL HIVE system's database at the end of 2004.
Printing of EAPO publications is performed by other companies on contractual basis.
See attached file EAPO_Publications_2004.pdf for detailed information on publications of EAPO in 2004.
All mentioned information is published in Russian, with the exception of Eurasian Patent Specifications CD-ROM that contains reference bibliographic data and claims in English as well, and Annual Report with text both in English and Russian.
Annual Report contains most complete information on the activities of the Organization and the Office in past year and can serve as additional source of information to this Annual Technical Report.
Announcements of the Office of legal and norm-setting kind are published in Bulletin "Inventions"; more general announcements can be also found at Web-site of EAPO at www.eapo.org
Procedural letters to applicants are formed automatically in Common Software legacy system and sent mostly on paper by mail. EAPO uses Microsoft Word for text processing of most of the office documents.
III. Matters concerning abstracting, classifying, reclassifying and indexing of technical information contained in patent documents
Bibliographic data for applications and patents and full texts of patents are stored in database storage of IPDL HIVE system. All documents are automatically indexed on upload to the database. Full text search and patent documents retrieval using various criteria (IPC class, other bibliographic data, keywords in title, abstract, claims or full text) can be performed using client software or Web interface. The search engine allows to use Russian and English morphology to obtain more integrate search results. IPDL HIVE system also allows extracting data in required format for further loading to other external search systems. For example, this extracted data is used in EAPO owned EAPATIS (See Chapter IV and V of this Report) and in Esp@cenet.
IV. Search file establishment and upkeep
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V. Activities in the field of computerized and other mechanized search systems
In-house systems (online/offline)
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External databases
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VI. Administration of the industrial property office library and services available to the public (relating to facilities, e.g., for lodging applications, for assisting clients on searching procedures, for obtaining official publications and registry extracts)
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VII. Matters concerning mutual exchange of patent documentation and information
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VIII. Other relevant matters concerning education and training in, and promotion of, the use of patent information, including technical assistance to developing countries
EAPO gives highest priority to the cooperation with national patent offices of the EAPC Contracting States. In the past period it was effected through meetings of the Organization’s Administrative Council, Budget Working Group, and by organizing and holding joint seminars and training sessions for the representatives of national patent offices, assisting national patent offices in efficiently using up-to-date information technologies, and sending joint delegations to participate in various international, national, and specialized events.
Third session of the Permanent Working Group on Information Technologies of Administrative council of Eurasian Patent Organization was held in EAPO headquarters in Moscow 28-30 April, 2004. A wide range of matters associated with implementation of joint projects in the area of information technologies, cooperation in this field with other IP offices, present situation and exchange of gathered experience in the field of automation in patent offices of the Contracting States of the Eurasian Patent Convention was considered at the session.
Implementation of the project on technical co-operation with the national patent offices of the Contracting States of EAPC was continued in 2004. Each national patent office uses dedicated 64 kbps Internet line provided by EAPO for access to world patent resources. EAPO also hosts and supports Web-sites of national offices in the framework of the common Eurasian Web portal at www.eapo.org. In 2004 works on regular update of contents of the sites and other maintenance procedures upon request of national offices have been carried out.
The practice of regularly sending EAPO’s printed publications to patent offices of the member states and distributing information on CD-ROMs made at EAPO continued in the reporting year. National offices were also provided by extended statistical data upon request.
In order to improve cooperation of the EAPO staff with Eurasian patent attorneys, regular seminars are organized summarizing the experience of applying the EAPC, optimizing the normative and legal base and improving and expediting examinations. Such a seminar with Eurasian patent attorneys took place at the EAPO headquarters in April 2004.
The Workshop “ Practical Use of the EAPATIS Eurasian Patent Information System by National Patent Offices” that took place in Dushanbe (the Republic of Tajikistan) in April 2004 discussed some topical issues and objectives of information support for the examination process, the underlying principles of the creation and development of EAPATIS, and its main characteristics and capabilities. The participants discussed the modalities of the formation of a common Eurasian patent information space. The workshop’s agenda also included the sharing of experiеnce in the use of EAPATIS by the EAPO and national patent offices, and a training session for future users of the system.
Further enhancement of EAPATIS would involve widening the circle of persons with free access to the system’s information resources. With this in view, the 16th (11th regular) meeting of the Organization Administrative Council decided to grant interested third parties free access, via EAPATIS, to bibliographic descriptions, abstracts (claims) and principal drawings of inventions stored in EAPO’s and national patent offices’ patent documentation databases. It was also decided to grant the patent offices of Ukraine and Uzbekistan, as well as other interested organizations specializing in the field of patent documentation, access, via EAPATIS, to EAPO’s and national patent offices’ full-text patent documentation database if they agreed to reciprocate by furnishing their full-text patent documentation (for inclusion in EAPATIS) or by granting EAPO and the Organization members’ patent offices free access to information systems containing such documentation. Pursuant to these decisions it is planned in 2005 to make EAPATIS freely accessible for Eurasian patent attorneys and examiners from Ukraine’s and Uzbekistan’s patent offices on the basis of reciprocity. The Organization Administrative Council also recommended to the national offices to furnish, on a quarterly basis, CD-ROMs with their current patent documentation files to the EAPO for inclusion in EAPATIS.
The EAPO took part in the 8-th Moscow International Salon of Intellectual Property "Archemedes" that was held in Moscow, March 15 to 18. The International Salon' Jury was headed by EAPO President A.N. Grigoriev. Within a press-conference devoted to the official ceremony of the Salon' opening A.N. Grigoriev made a presentation "The Eurasian Patent Organization, its role in the international system of industrial property protection".
IX. Other relevant matters
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