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In 2019, the PPO actively participated in the development project of the new Electronic Services Platform (PUEUP). The project covers implementation of new electronic services and the improvement of existing ones. In total, 7 electronic services are expected to be implemented:
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The following modules of PUEUP platform were prepared: e-Baza Wiedzy (knowledge database), e-Profil (user profile), e-Platności (payments), e-Powiadomienia (user message system), e-Wyszukiwarka (search system) and Infrastruktura (infrastructure). During the year 2019, the contractor and managers together with their project teams from the Polish Patent Office carried out tasks to enable production launch of the system.
In 2019, the PPO maintained development to pass files with description of patents and and industrial designs from Publication Server to new folders of PUEUP e-Wyszukiwarka.
The PPO continued to pass files of descriptions of patents and and industrial designs in the format of XML.
In 2019, the PPO actively participated in the field of e-administration services taking part in the development of functionalities related to the use of the governmental Electronic Platform of Public Administration Services (ePUAP). The PPO dealt with maintaining existing existing forms in terms of their functionality and reliability and prepared to switch to new forms available on the upcoming Electronic Services Platform (PUEUP).
In 2019, the PPO was active in order to maintain the functionalities of the PPO Industrial Properties Search System and Publication Server. The existing mechanisms were supposed to be shifted on new e-Wyszukiwarka module od of PUEUP platform. No additional functionalities were implemented.
In 2019, the PPO continued to maintain Intranet system based on Microsoft SharePoint Server 2013 Enterprise software.
The PPO continued to maintain Patent Attorneys and Applicants List searchable. Only small adjustments in the data structure were introduced and the system was adopted to existing legislation.
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In 2019, the BackOffice system for trademarks and industrial designs was maintained implementing changes requested by end users and new regulations. The process of handling new types of trademarks and the implementation of the solution in the BO system for the e-Notification module (user message system) of the PUEUP platform were continued.
The Search System in Document Libraries which was used previously to collect all documents published by Polish Patent Office in separate document libraries in PDF format will be replaced by PUEUP platform which will have the same functionality. Therefore in 2019 the maintenance of Search System in Document Libraries was finished and PPO stopped to import new data to that system.
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The Register Plus software application for industrial designs was further developed and enhanced in 2019. The quality of data was improved and a wider range of presented data was introduced.
As a continuation of work on the main search engine of industrial property items in the year 2019, amendments requested by users were introduced and they aimed at improving the functionality of the search engine. It is linked to other search systems, which are in the portfolio of the Office (Search System of Industrial Properties, Publication Server, Register Plus, etc.). In the same time the new Search System was developed under the PUEUP project. This new system will replace existing ones eventually.
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The CRM system is shared between 15 departments in contact with the public. A change of version was introduced for :
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- interfacing with other applications (Computer Telephony Integration, callback, meetings time and visits) to facilitate the customer relation management. Tool for measuring the customers’ satisfaction. IP Info Center has a non-verbal communication system to improve information service for deaf and hard hearing customers.
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The PPO provided publication in the field of industrial design information in the Communications of the Patent Office "Wiadomości Urzędu Patentowego" (WUP) available available on the PPO’s website at https://uprp.gov.pl/pl/publikacje/biuletyn-i-wiadomosci-uprp
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Announcements regarding non-procedural matters, but coupled with the Office's activity like: general information on the PPO's tasks, references, organizational structure, HR matters are published on the Internet version of "Biuletyn Informacji Publicznej" (Public Information Bulletin) which falls under the official PPO's website. Many non-regular, important announcements are immediately published within the content of the website.
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Full-text specifications of industrial designs registered in PPO are organised in classified collections and displayed for users in the Office's Library. Copies of specifications are available upon payment (price list available on the PPO website or on the spot).
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- Online Services Portal (free of charge): IP information on industrial designs, access to classifications, e-fillings and catalogues of patent attorneys at http://portal.uprp.pl. Free of charge; from 2020 at www.uprp.gov.pl and https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search?lng=pl
- Search System of Industrial Properties – a search system that provides free, open access to patent information and texts of Polish end European Patents and Polish utility models. Documents are distributed in PDF format. Available at: https://grab.uprp.pl/PrzedmiotyChronione/Strony%20witryny/Wyszukiwanie%20proste.aspx. Free of charge; from 2020 at https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search?lng=pl
- Publication Server – a portal that provides free, open, and wide access to patent information. The server uses integrated devices to search full texts of Polish patent specifications, Polish utility models, Polish industrial designs and Polish translations of patents published by the European Patent Office, which are valid in Poland. Documents are distributed in PDF format. Available at: http://pubserv.uprp.pl/. Free of charge; from 2020 at https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search?lng=pl
- Register Plus for industrial designs available at: http://regservds.uprp.gov.pl/register/regviewer. Free of charge, from 2020 at https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search?lng=pl
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In order to make entries on the legal status of exclusive rights protected on the territory of Poland, an industrial design register is held. The register includes information necessary to establish the subject and scope of protection (e.g. date of filing, title), entity (or entities) entitled to rights concerning a given subject of protection (e.g. holders, licensees, securities, seizure) and other useful information (e.g. applications for revocation). Everyone who submits a relevant application and pays a fee to the account of the Office can obtain excerpts from the register.
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BackOffice is the main system for managing the procedures for granting and maintaining the rights of trademarks and industrial designs in the Polish Patent Office. The BackOffice is the source system of many databases (search engines) and it is linked to other systems in PPO.
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All network connections are based on Cisco, FortiNet and Extreme Networks equipment with 500 Mb/s redundant access to the Internet (two separate Internet connections). The availability of services published on the Internet is supported by the FortiNet WAF cluster and Barracuda Load Balancer cluster. Security is also provided by McAfee IPS and Fidelis Cybersecurity and Forcepoint antispam systems.
The server infrastructure is is supported by local UPSs and secured by the main power supply unit for the PPO. The main IT infrastructure units are located in a secure server room equipped with a fire alarm, CCTV system, redundant air-conditioning and a technical floor.
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BackOffice is a workflow-based system for dealing with trademarks and designs throughout the entire lifecycle of the process, from application to registration and publication. It also streamlines the working process by enabling users to create and monitor correspondence with clients. It is adopted to work together with Electronic Document Management System (EZD) which facilitates the processing of incoming and outgoing correspondence. External users have access to registry information and legal status via Register Plus system. Settlement Module (MR) is used as a supplementary system for managing fees and payments.
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Within promotion of knowledge on industrial property the Patent Office issues various publications such as guides, informational-promotional brochures addressed to wide audience, among others to entrepreneurs, students, school youth. Those publications are available free of charge both in electronic version and PDF format as well as on paper on the premises of the Office.
Publication titles are as follows: Your world of intellectual property, What is intellectual property, Inventor's guide, Inventions in SMEs activity, Industrial designs in MSEs activity. Use the past to create future, Industrial protection in a nutshell, Inventions in your house, Protection of industrial designs in Poland and in the European Union, to name a few.
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- collaboration with science and business-related institutions, including Association of Polish Inventors and Rationalisers, Polish Federation of Engineering Associations (NOT), Polish Chamber of Patent Attorneys; National Information Processing Institute, National Chamber of Commerce, Polish Agency for Enterprise Development, Institute of Industrial Design, Polish Confederation of Private Employers Lewiatan, Kielce Technology Park, Agency for Industrial Development S.A., etc.
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In 2019, the PPO organised 38 various events, including symposia, conferences, workshops, trainings, consultation and information meetings and competitions, which were attended by around 2,600 persons representing science, business, business environment institutions, school youth and university students, as well as government administration units. Online transmissions of some events also enjoyed huge popularity.
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- Seminar on “Image Protection in the Intellectual Property Law”, May 2019;
- 12th International Conference on Innovation and Creativity for Economy – “Corporate Image Design”;
- International conference on the occasion of the World IP Day, “Whose is the genome? Biotechnology and intellectual property protection”, organised in cooperation with the World Intellectual Property Organisation;
- Conference entitled “Key to Success. New Support Instruments for Enterprises in the Field of Industrial Property”, organised in cooperation with the Ministry of Entrepreneurship and Technology and the Polish Chamber of Patent Attorneys;
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In 2019, the PPO maintained the Internet Educational Platform (http://ipe.uprp.gov.pl) which is a compendium of knowledge about intellectual property issues. The target group includes enterprises (especially MSEs) businesses related to public institutions (including schools of higher education) and other entities.
- The Knowledge Zone includes information, publications and other materials addressed both to entities with advanced knowledge on IP issues as well as those ones looking for basic information on IP protection, procedures and management.
- Training Zone includes an e-learning course divided into 10 modules on the protection of intellectual property. Each module ends up with a test verifying the acquired knowledge.
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