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In 2019, along with activities of the Federal project “Information infrastructure” there were conducted activities aimed at reducing the time for the provision of state services on state registration of objects for IPRs protection; activities aimed at increasing the indicator, reflecting “a share of citizens, using digital mechanism of public services”. Further work on optimization of the Office workflows and the development of electronic services will allow achieving significant results.
In 2019, the work aimed at increasing the indicator, reflecting “a share of citizens, using digital mechanism of public services” was continued. The conducted activities were focused on the improvement of functional range of personal accounts for electronic services and information user support, including answers for questions, incoming through the technical support service. There were conducted relevant regular meetings on how to work with digital services, to update the information, published within the “Filing application” section at FIPS webpage https://new.fips.ru/ podacha-zayavki.
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- by the end of 2019, a version of the user interface was made available for generating, populating, and modifying the above mentioned information DB of good and services (G/S) names by the expert user, who will be able to manage and monitor matching of specific names of G/S specified by applicants in trademark applications. If there is a connection between the projected system and a database of trademark numbers and associated G/S, the designed framework, which describes the semantic links between the names of G/S, will make it possible to perform automated searches in G/S lists of applications and registrations not only for exact matches with the name sought, but also to find all names of similar G/S under given parameters.
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The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there are implemented a function for formal checks at the stage of formal examination of applications for registration of trademarks and appellations of origin, as well as a designer of technological regulations for formal checks).
2. SIS “Smart examination system for means of individualization”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there are implemented a function for search by description by words of trademarks and optical characters recognition of individualization means filed for registration).
3. SIS “Decision-making support system in the field of Intellectual Property”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there are implemented analytical panels:
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- Regional panel based on patent information and reflecting various territorial, temporal, and species sections).
4. SIS for document management
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there are implemented basic functions for managing processes and documents, registration and processing of incoming and outgoing correspondence, as well as functionality focused on the registration procedure of trademarks and appellations of origin).
5. SIS “Single state digital register for results of intellectual activity”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented a function that is prescribed by the administrative regulations of Rospatent for recording to the State register the information on registrations of trademarks and appellations of origin).
6. SIS for documents storage management
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented functioning of a system focused on the storage of the information on the current workflow for registration of trademarks and appellations of origin).
7. SIS “Distributed ledger of objects for IPRs protection and means of individualization, occurring in circulation”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented functioning of a system for turnover and management of rights to trademarks).
8. SIS “Single information workspace for internal interaction”
There is implemented a function of employee workspace with the integration of technological user services such as e-mail box, access to network file system.
9. SIS for integration and management of legal and reference information
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented functioning of subsystems for internal interaction on the integration of information systems and software services for maintaining legal and reference information as well as the administration).
10. SIS “Omni-channel interaction of Rospatent with stakeholders when providing public services, services under international agreements and treaties, publication of publicly available information on activities in the field of registration and protection of intellectual property in the form of open data”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented functioning of a subsystem “Personal account”, a subsystem for maintaining omni-channel interaction, and administration subsystems for supporting seven public services:
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- Amendment to state registers for trademarks and service marks, appellations of origin of the Russian Federation, to the List of well-known in the Russian Federation trademarks, as well as to certificates for a trademark, service mark, collective mark, for an exclusive right to appellation of origin).
11. SIS for supervision of the use of rights to results of intellectual activity
There is implemented a function of subsystem for preparation of control and supervision activities, and a subsystem for administration.
12. IS “Infrastructure to search for patent information and means of individualization”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented a prototype of an open search platform and a prototype of a search service. The main purpose of these prototypes is the testing and approbation of technological solutions that form the basis of the system).
13. IS “Management of centralized maintenance and support of information technology infrastructure and users”
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented user maintenance requests management).
14. The procurement and commissioning of the supporting hardware and software systems were made:
- “System of secure remote access”;
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- “Automated workplaces of Rospatent”.
15. Supporting IS for digitalization
The system has been developed and is ready for commissioning in January 2020 in the volume of the first stage (there is implemented functioning of a system focused on the digitalization of information contained in incoming paper materials of applications and correspondence on registrations of trademarks and appellations of origin).
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It is also worth noticing that the SIS “Decision-making support system in the field of Intellectual Property” will make it possible to conduct an analysis of patent activity based on various indicators in Russia and all over the world, in particular in terms of priority areas for the development of science and technology. This system will allow forecasting the development of priority areas of the economy both in Russian and its distinct regions, as well as assessing the progress in reaching set targets of national and federal projects relating to the field of IP.
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In 2019 the transition was made to the automatic registration and uploading to the TM-ADMIN system of incoming correspondence related to trademark applications with an electronic signature from personal user accounts on the FIPS website. As a result, the labor costs associated with the registration and processing of secondary correspondence have been reduced, the time required for the delivery of documents to industry examination departments has been shortened, and potential operator errors in the manual registration of documents have been eliminated.
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- in 2019 a version of the database of names of services from the International Classification of Goods and Services (11-2019), systematized on the basis of semantic connections, was developed.
In 2019, applications to register trademarks continued to be received electronically using the electronic filing service AWS Registrar.
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In 2019, the number of requests for the provision of public services (hereinafter referred to as requests) filed with Rospatent electronically increased by 9.82% compared to 2018. The list of measures aimed at increasing applicants’ interest in applying electronically for the provision of government services is as follows:
1. Expanding the functionality of electronic interaction services.
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2. Conducting monthly thematic meetings for FIPS specialists with users of electronic filing services for applications for inventions and utility models, applicants and representatives thereof, as well as all those wishing to participate in the process of electronic interaction with Rospatent and FIPS when submitting and reviewing applications.
3. Posting of educational video materials and programs on the FIPS website.
4. The FIPS technical support service is conducting a review of requests from users of electronic services. In 2019, about 5,000 requests were considered.
5. Any interested person may obtain the necessary knowledge and practical experience in preparing documentation electronically for applications for the grant of a patent for an invention or utility model. One-to-one training is conducted in the computer room of the patent library, and is free-of-charge.
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In 2020 there are plans to continue work on the development of electronic filing services and promoting the use of electronic filing and electronic communications among applicants and patent attorneys. This will make it possible to expand the circle of users of electronic filing services and maintain growth in the number of applications filed.
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Regarding the registration of trademarks, an increase of 1.06 per cent was seen. The increase in the number of registered trademarks in 2019 in comparison to 2018 occurred both due to an increase in Russian applicants (of 1.56%) and for foreign applicants (by 0.31%) due to international applications (by 3.28 %).
Table 1
2018 | 2019 | % 2019 to 2018 | |
Total number of trademark and service mark applications filed, including: | 76062 | 87509 | 115,05 |
- by Russian applicants | 49122 | 58616 | 119,33 |
- by foreign applicants | 26940 | 28893 | 107,25 |
of which under international registration procedures | 17404 | 10089 | 105,80 |
Total number of trademarks and service marks registered, including: | 66006 | 66707 | 101,06 |
- in the name of Russian applicants | 39880 | 40501 | 101,56 |
- in the name of foreign applicants | 26126 | 26206 | 100,31 |
of which under international registration procedures | 16753 | 17303 | 103,28 |
By December 31, 2019, there were 457570 trademark registrations in force.
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In 2019, the All-Russian Patent and Technical Library Division (hereinafter, ‘VPTB’) of FIPS held 6 thematic meetings on training to work with the electronic filing system for trademark applications. These meetings were attended by 215 people from Moscow and the Moscow Region, as well as from Voronezh, Korolyov, Ryazan, Rybinsk, Yaroslavl, Saint Petersburg, who were representatives of various enterprises and organizations and patent attorneys, and furthermore, 49 people participated in the meeting via video-conference, organized on the basis of 6 TISCs.
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Questions concerning paper and/or electronic filing of trademark applications with FIPS were reviewed at 26 conferences, seminars and round tables organized and held by Rospatent in 2019 in in 10 regions of the Russian Federation. Details of these events can be found in Part 5(d).
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- preparation of proposals concerning amendments to the 11-th 11th edition of the 2019 version of NCL, to the 29-th session 29th session of the Committee of Experts on the Nice Classification of Goods and Services for the Purposes of the Registration of Marks.
-preparation preparation of the official translation into Russian of terms used in the 11-th edition 11th edition of the 2020 version of NCL, ‘NCL (11-2020)’;
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Since 2011, a procedure of automatic electronic classification of the figurative elements of the input stream of images of national trademark and Madrid registration applications submitted from the WIPO International Office, under the sixth edition of the International Classification of Figurative Elements (Vienna Classification) of Trademarks, has been used. This was made possible in 2006 when the SILOIZ system of linguistic description and search for similarities in figurative elements was introduced, itself a sub-system of the automated system, Trademarks in force in the Russian Federation (АS TM RF).
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The Trademarks and Registration Division participates in the regulatory and method-related settlement of issues in the consideration of applications for registration of non-traditional trademarks, and the publication of corresponding information. Moreover, information received through Rospatent’s involvement in the Standing Committee on the Law of Trademarks, Industrial Designs and Geographical Indications is widely used.
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Rospatent publications on trademarks are presented in Table 2.
Тable 2
Publication Title | Form of Publication | Frequency of Publication |
Official publications of Rospatent on trademarks, service marks, appellations of origin and certificates for the right to use an appellation of origin | ||
Trademarks, Service Marks and Appellations of Origin Official Gazette on electronic carrier with search system (primary publication), including the following sections: Trademarks and Service Marks |
Bibliographic data; images (where available); list of goods and/or services (where available) for applications received after October 1, 2014. |
Twice per month |
Bibliographical data; appellation of origin; indication of goods, for individualization of which appellation of origin has been registered and/or exclusive rights therein have been granted (except information containing a description of the product’s special properties) (where available); indication of place of origin (production) of good (borders of geographical subject) (where available) for applications received after October 1, 2014. | ||
Trademarks and service marks | Bibliographical data, images, list of goods and/or services. | |
Appellations of origin | Bibliographic data, appellation of origin, indication of goods, and also indication of place of origin (production) of a good (borders of the geographical subject). Information concerning certificates for the right to use an appellation of origin is also published. | |
Trademarks Well-Known in the Russian Federation | Published with a selection of exhibits approved by the normative documents of Rospatent. | |
Notifications | Information on the changes made to the Electronic State Registers of Trademarks, Service Marks and Appellations of Origin and the List of Trademarks Well-Known in the Russian Federation is published. Information is supplied by the corresponding subdivisions of the Institute and Rospatent in the established form. In this section notifications concerning trademarks protected in Russian Federation due to international registration are also published. | |
Court decisions on the infringement of patent owners’ rights | Court decisions on infringement of patent owners’ rights (at the request of a patent owner) | |
Annual Rospatent Activity Report for 2018 ( on website) | Structure and composition of data determined by Rospatent | Once per year |
During 2019, the Trademarks, Service Marks and Appellations of Origin Official Gazette has been posted on the website of the Federal State Budgetary Institution, the Federal Institute of Industrial Property, which is subordinate to Rospatent, in the Official Publications section, and is freely available, constituting a functional and comprehensive information source. The ISSN number is 2313-7452. Gazette documents are in PDF format.
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When examining the claimed designation as part of the process of forming an expert opinion, examiners use the TM RF automated system sub-system, enabling them to analyze and select search results by similarity of verbal and figurative elements of marks, and prepare reports on the results. The search results are generated automatically thanks to intelligent indexing, and search instructions prepared by a group of search-engine specialists using the QSS sub-system of the RF TM automated system which was introduced in 1989 to search for similar verbal elements of marks, and using the SILOIZ sub-system of the RF TM automated system which was introduced in 2006 to search for similarities in the figurative elements of marks.
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In 2019, subscribers were provided with the Trademarks, Service Marks and Appellations of Origin Gazette based on official Rospatent information on CD/DVD, with a search system. Frequency of 24 issues (disks) per year.
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Moreover, in the Оpen registers of trademark registration applications, information on the stage of prosecution of applications is provided, which is updated daily. Data on statuses are generated on the basis of RF TM automated prosecution system data.
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The hardware platform of the FIPS Certification Centre continued modernization. Work was also carried out on the specialized software of the Certification Centre, which enabled the transition to the issue of certificates without binding to IP addresses, which increased the fault tolerance of technological processes using electronic signatures.
A duplicating channel for Rospatent’s Internet access was connected, which facilitate facilitates an improvement in the speed of access and reliability of systems connected to the Internet.
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For searches of verbal and figurative elements of trademarks, an automated search subsystem of the Automated System, Russian Federation Trademarks, is used (RF TM). Special search images are intelligently prepared, and automatically indexed by algorithms. In order to examine a claimed designation, intelligently-prepared, special search instructions are generated to search for similar verbal and figurative elements of marks, packaged by date of completion of the formal examination. The search instructions are run on the server, and the examiners are provided with the search results for analysis and selection in a special interface of reference documents.
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At the end of 2019, the total number of indexed trademarks comprised 1,441,317 marks with verbal and figurative search elements used to search for similarities between marks. The search array contains all the marks received by Rospatent from 1924 to the present day, including ‘Madrid’ registrations. Searches of the complete array of marks are carried out. Marks are grouped by category in the list of search results.
The search file is updated on a daily basis as incoming applications and constituent elements of marks are processed. Verbal and figurative search elements to be searched are stored on separate servers.
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- RF TM automated system for prosecuting applications for trademarks and appellations of origin.
- AS BBD "Office of TМ registrations" automated system for the prosecution of requests received following registration of a trademark (e.g. extension, change of owner or termination of validity).
- The Madrid Paperless Prosecutions of International Registrations automated system.
- TM-ADMIN, the electronic document flow system for registering and handling documents, including scanning, recognition and data entry procedures, document consideration processes, and preparing and sending outgoing correspondence.
- The electronic trademark application filing service, AWP Registrar, is intended for the filing of trademark applications and for electronic correspondence with applicants from the applicant’s personal area, and to provide the processes for exchanging electronic documents between applicants and the Office. It functions using a means of cryptography and electronic signatures, and is integrated into the hardware and software environment of the automated system for paperless prosecution of trademark applications, TM-ADMIN.
- The ‘My Area’ service on the FIPS website is intended for electronic correspondence relating to paper applications, and for a number of documents submitted electronically which require original documents to be submitted with hard-copy signatures.
- Electronic exchange of data with WIPO on the international registration of trademarks is carried out using MECA technology and WIPO Standard ST.66. Decisions on preliminary and final refusal are sent to WIPO electronically.
- The Electronic State Register of RF Trademarks and Service Marks, and the electronic list of trademarks well known in the Russian Federation (EGR). Each entry in EGR is signed with the electronic signature of the in-putter, which allows the signatory to be identified and his/her authority to be verified at the time of signing.
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The trademarks collection is intended for examiners and other categories of users. Trademark information is provided on a fee-free basis to third-party users at VPTB.
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The collection of applications and contracts for intellectual activities results and individualization tools includes trademark, service mark and appellation of origin applications. As of December 2019 this part of the collection constitutes 386,446 documents in paper and electronic form (the reduction of this part of the collection is associated with the writing off of documents in 2019 due to the expiration of storage periods).
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The VPTB collection of legal and patent literature includes books and periodicals on a broad range of issues of legal protection and use of trademarks and service marks in Russia and overseas. The collection is available electronically and in hard-copy, and also includes publications found on the official Rospatent and FIPS websites, and contains different types of information sources: national and international law, commentaries and reviews, guidelines, training aids, standards, patent office reports, conference and seminar materials, compilations of court decisions and collections of statistics, etc.
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In accordance with the Consolidated Plan on Internal Training of Employees in 2019, signed by the Head of FIPS, 7 group sessions were organized with 420 FIPS specialists attending. Moreover, 252 sessions were organized directly in FIPS departments. In 2019, the main focus during the study organizational process was placed on studying new normative legal acts in the field of providing public services, as well as on the amendments to the Provision on patent and other fees.
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In this period during the sessions of the Scientific and Technological Council of FIPS there were developed and approved 25 advanced training programs and 3 professional retraining programs, all aimed at improving the level of the professional competence of employees in the intellectual property field. Leading FIPS state IP experts, as well as external specialists and practitioners, are invited to teach.
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A - A training videosvideo: https://rupto.ru/ru/sourses/multimedia/video#training-video
- Training video, Preparing an application for registration of a an AO:
- Training video, Preparing an application for registration of a verbal trademark:
Other activities
VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF TRADEMARK INFORMATION
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VPTB of FIPS holds thematic meetings with heads and lead specialists of Rospatent and FIPS for applicants, right holders, patent attorneys, specialists in the field of intellectual property, representatives of business community and other stakeholders. In 2019, VPTB of FIPS held 6 thematic meetings on the issue of introducing into law enforcement practice new approaches to examining trademark and apellation of origin (NMPT) applications, as well as 6 thematic meetings on training to work with the electronic filing system for trademark applications. These meetings were attended by 780 persons from Moscow and the Moscow Region, as well as from Vologda, Voronezh, Kaluga, Korolyov, Obninsk, Ryazan, Rybinsk, Saratov, Tula, Tver, Saint Petersburg, Khanty-Mansiysk, Cheboksary, Yaroslavl, and 221 persons participated in the meetings via video-conferences organized on the basis of entities having TISC status: Shishkov Altai Krai Universal Scientific Library, Belgorod National Research University, Belgorod State Scientific Library, State Public Scientific and Technical Library of the Siberian Branch of the Russian Academy of Sciences (Novosibirsk), Komi Republic National Library, Chernyshevsky Saratov State University, Ural Federal University named after the First President of Russia B.N. Yeltsin (Yekaterinburg), M.V. Lomonosov Northern (Arctic) Federal University (Archangelsk), North-Eastern Federal University (Yakutsk).
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Rospatent has no special programs to help developing countries. Assistance is provided in response to individual requests from the Offices of developing countries.
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