Annual Technical Report 2012 on Trademark Information Activities submitted by Poland (CWS/ATR/TM/2012/PL)
Where URLs are requested below, it is preferred that either URLs which are likely to remain stable over time (three years or more) are provided, or home (main) page URLs are provided with a short explanation of how to access the corresponding information.
I. Evolution of registration activities
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In 2012, the Polish Patent Office received in total 14,070 trademark applications under national procedure.
In 2012, the Patent Office received from domestic applicants:
- 308 applications for international registration of Polish trademarks under the Madrid Agreement and the Protocol to that Agreement.
- 17 applications for Community trademark, which were transmitted to the OHIM.
After completing formal examinations the Office issued 11,750 positive decisions concerning the grant of trademark protection rights under national procedure. The PPO experts made 1,520 search reports for OHIM and and 4 search reports in the framework of CETMOS programme.
The number of trademark registration rights in force on 31 December 2012 was 233,083 (124,704 under national procedure and 108,379 under international procedure).
In the scope of IT field, the following projects were introduced:
- The RegisterPlus software application for patents, utility models, trademarks, SPC and EP validated in Poland was launched for the public in 2012.
URLs of web pages of the Office’s website that provide statistics related to trademarks
Statistics are accessed at the following URLs:
- http://www.uprp.pl (Annual Reports’ box)
- Detailed statistics may be bespoke provided (write to: http://ipu.uprp.pl/portal/web/guest/kontakt)
II. Matters concerning the generation, reproduction, and distribution of secondary sources of trademark information, i.e., trademark gazettes
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Word processing is carried out using MS 2007 Office and the MS Windows XP is commonly used. Replacement of the operating systems on MS Windows 7 is in progress.
All examiners have access to the internal and external on-line databases.
All staff has access to the Internet and Intranet and enjoys the MS 2007 Outlook variety of facilities through the networked PCs which are connected to a local area network.
The public reading-room is equipped with terminals and 24-inch monitors, and the Office's conference and training rooms are furnished with modern audiovisual means.
The online filings in the online system effectively works, enabling the electronic trademark filings under the national procedure.
Techniques used for the generation of trademark information (printing, recording, photocomposing, etc.)
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Statistics are accessed at the following URLs:
- http://www.uprp.pl (Annual Reports' box)
- Detailed statistics may be bespoke provided (write to: http://ipu.uprp.pl/portal/web/guest/kontakt)
III. Matters concerning classifying, reclassifying and indexing of trademark information
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• Published trade mark applications on search systems are updated fortnightly (applications are disclosed after 3 month-period following the date of filing).
• Registered trade marks on search systems are updated monthly.
Storage, including mass storage media
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The Office uses ACSEPTO - the primary search and examination system for trademarks - a tool that integrates many types of IT resources to conduct searches of trademarks. In 2012 PPO began the preparation to upgrade the Acsepto version from 7 to 9.
The Office has its own internal search and retrieval systems: MARPOL, MARMAD, CTM SEARCH REPORTS and TULIPAN with access restricted exclusively to examiners. The systems offer procedural data concerning national trademarks (MARPOL), regional trademarks (CTM SEARCH REPORTS) and international trademarks (MARMAD) in the course of the whole procedure.
External databases
Both the Office's website and the Online Services Portal offer facilities for accessing Polish trademarks and designations to Poland made through the Madrid Protocol. Functionality is offered to customers to receive periodic information, information on procedure and fees and procedural information from the PPO's databases. Links to statutory searches within procedure databases including ROMARIN (WIPO), MADRID EXPRESS (WIPO), CTM Online (OHIM), EUROCLASS (OHIM), TMVIEW (OHIM) and the INN (WHO) among others are provided.
Commercial search services are offered by Austrian Patent Office and Hungarian Patent Office through the CETMOS Project (details at http://www.cetmos.eu), for which our Office prepares search reports, and for OHIM through the CTM Search Report System.
The Office's website is linked to WIPO trademark and OHIM trademark online search facilities (www.uprp.pl).
Equipment used (hardware, including the types of terminal and network used, and software), carriers used
- Workstations run under Windows XP environments, and server's operational systems are Microsoft Windows Server (2003 and 2008), SUSE Linux Enterprise Server (10 and 11) and Debian (5 and 6) GNU/Linux. Replacement of the operating systems on MS Windows 7 is in progress. The SAN mass storage network was configured in order to make disk-arrays available to the computing systems. All of workstations are secured by McAfee antivirus and antispam system. All network connections are based on CISCO and Alcatel equipment with 100 Mb access to the Internet.
Server infrastructure for the Online Portal includes 9 application servers; 5 database servers; 10 TB build-up array; back-ups for HP Data Protector, Fujitsu FI-5900C scanner, 125 packages for the purposes of qualified signatures. On-Line Portal servers are supported by local UPSs and they are also hooked to Main power supply unit for the PPO.
- Back office hardware located in secured/zoned Data Centre with fire alarm and CTV system, redundant air-conditioning and technical floor.
- Modernization of the software edge firewall.
VI. Administration of trademark information products and services available to the public (relating to facilities, e.g., for lodging applications, registering trademarks, assisting clients with search procedures, obtaining official publications and registry extracts)
The PPO's registry extracts are available to every person who applies for such a registry and pays the required fee.
As for the official publications containing trademark information, they are available at the Office's library and on the Internet through the Online Services Portal of the PPO:
- in "Biuletyn Urzedu Patentowego" (first level Official Gazette),
- in "Wiadomosci Urzedu Patentowego" (second level Official Gazette).
The PPO database was rendered accessible for the outside users from many workstations installed in the Office's library to perform retrievals. This database is accessible from the user's computer via the Internet.
Trademark information services for users were performed by the Information Unit of the Office and at the library where customers may obtain assistance within procedural information and the retrieval and searching techniques.
Excerpts, duplicates and certificates officially confirming the specified entries in the trademark register were delivered under payment on user's demand.
National trademarks are presented in TMview and Register Plus software applications.
Planning, administration, automation, security
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- The Office continues to offer its services on trademarks via Online Services Portal at: http://ipu.uprp.pl
- Databases: http://bazy.uprp.pl/patentwebaccess/
- Nice and Vienna classifications are continually offered at: http://ipu.uprp.pl/
URLs of web pages of the Office's website for electronic filing of trademark applications
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Community Trademark information is downloaded using the XML data which is then passed to our search systems.
XML trademark files are downloaded from WIPO and are also passed to our search systems.
VIII. Matters concerning education and training, including technical assistance to developing countries (please indicate URLs of web pages of the Office’s website wherever appropriate)
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In 2012, after completing two-year training, 9 Office's employees obtained examiner's qualifications and 12 employees, who completed their training and passed the qualifying examinations, obtained assistant examiner's qualifications. In 2012 the aforementioned group gained access to "STN" platform, which comprises more than 200 scientific data bases.
Additionally, language courses for PPO employees (languages: English, French, German, Spanish, Italian, Russian) were organised.
Within the framework of the training program for the PPO employees and patent attorneys 9 open lectures for 827 participants in total were given by external experts in innovation and industrial property.
Moreover, 303 staff members benefited from many specialist training courses organised by professional educational centres such as: National School of Public Administration, Mazovian Voivodeship Centre for Personnel Training, Operational Centre for Public Procurement, to name a few. The subject matter of the trainings included the issues of public procurement, administrative proceedings management, finances, information technologies and labour law.
In the framework of in-house trainings, 409 staff members were trained in: etiquette and diplomatic protocol, public procurement, public presentations, nanotechnology, copy right, labour law.
Assistance to developing countries (sending consultants and experts, receiving trainees from developing countries, etc.)
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In 2012, the incident and assistance managing system to users of our IT system was effectively carried out by the ServiceDesk solution - consistent with the ITIL practice.