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Main areas of trademark information activities and related information and communication technology (ICT) practices which were in the focus of attention last year  

The PPO is continuously developing the functionalities of the above-mentioned PUEUP modules in accordance with needs and expectations of customers and users of the platform.

Statistics:  changes in terms of application filings and registrations with respect to previous year;  trends or areas experiencing rapid changes  

...

II. SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information on the following topics is desired :

  • Information and support provided by the Office to applicants regarding filing on paper and/or e-filing (instructions, seminars, etc.) – URLs
  • Availability of the application dossier in electronic form
  • Matters concerning classifying        
    • Classification and reclassification activities;  classification systems used, e.g., International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification), International Classification of the Figurative Elements of Marks (Vienna Classification), other classification
    • Use of electronic classification systems and pre-defined terms of the classification applied
  • Matters concerning processing of different types of non-traditional marks (e.g., three-dimensional, motion, hologram, color mark, etc.)
  • Other activities

III. SOURCES OF TRADEMARK INFORMATION PROVIDED BY THE OFFICE

Information on the following topics is desired :

  • Main types of publications in the field of trademark information, outline of the content and medium (on paper, on CDs, online – URLs)
  • Official Gazettes:  main types of announcements, frequency of publication, medium (on paper, on CDs, online (URL), etc.
  • Information products (coverage, medium, etc.) available to examiners, including external documentation and databases
  • Information products (coverage, medium, etc.) and services available to external users; conditions of access (e.g., free of charge, subscription, etc.)
  • Legal status information (kind of information, coverage, medium, etc.)
  • Other sources

IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information on the following topics is desired :

  • Specific software tools supporting business procedures within the Office:  general description, characteristics, advantages, possible improvements
  • Hardware used to supporting business processes of the Office
  • Internal databases:  coverage, updates, interlinks with external sources
  • Establishment and maintenance of electronic search file:  file building, updating, storage, documents from other offices included in the search file
  • Administrative management electronic systems (register, legal status, statistics, and administrative support)
  • Other matters

V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF TRADEMARK INFORMATION

Information on the following topics is desired :

  • Office’s library (if deals with trademark information):  equipment, collection management, network of libraries in the country, cooperation with foreign libraries
  • Publications related to different business procedures and trademark information sources available to users, for example, books, brochures, Internet publications, etc.
  • Cooperation with universities, technology and innovation support centers, etc.
  • Education and training:  training courses, e-learning modules (URLs), seminars, exhibitions, etc.
  • Other activities

VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF TRADEMARK INFORMATION

Information on the following topics is desired :

  • International exchange of trademark information in machine-readable form (e.g., Official Gazettes)
  • Participation in international or regional activities and projects related to trademark information
  • Assistance to developing countries
  • Other activities

VII. ACTIVITIES RELATING TO THE IMPLEMENTATION OF WIPO STANDARDS CONCERNING TRADEMARK INFORMATION

Note: For each Standard listed below, please enter one of the following values: 

  • "Fully implemented"
  • “Partially implemented”
  • "On implementation phase"
  • "Planning to implement"
  • “On assessment phase”
  • "No plan to implement"

Implementation Status Definitions

"Fully implemented" 

The WIPO Standard has been implemented in a manner compliant or compatible with the Standard.

"Partially implemented" 

The WIPO Standard has been implemented in part.  The Office practice aligns with some, but not all, requirements of the Standard.

"On implementation phase"

The decision to implement the WIPO Standard has been made and it is currently being deployed, configured, or integrated into systems and workflows.

"Planning to implement"

The decision to implement the WIPO Standard has been made;  planning activities (resource allocation, timeline development, technical design) are underway before actual implementation begins.

"On assessment phase"

The WIPO Standard is under active evaluation to determine its feasibility, technical requirements, costs, benefits, and alignment with organizational needs before making an implementation decision.

"No plan to implement"

The WIPO Standard has been reviewed and there is currently no intention or plan to implement it.

WIPO Standard ST.2:  Standard manner for designating calendar dates by using the Gregorian calendar

WIPO Standard ST.3:  Recommended standard on two-letter codes for the representation of states, other entities and intergovernmental organizations

WIPO Standard ST.13:  Recommendation for the numbering of applications for industrial property rights (IPRs)

WIPO Standard ST.60:  Recommendation concerning bibliographic data relating to marks

WIPO Standard ST.61:  Recommendation for the exchange of trademark legal status data

WIPO Standard ST.62:  Recommendation concerning standard abbreviation for “Vienna Classification”

WIPO Standard ST.63:  Recommendation concerning the content and layout of trademark gazettes

WIPO Standard ST.64:  Recommended search files for trademark search

WIPO Standard ST.66:  Recommendation for the processing of trademark information using XML (extensible markup language)

WIPO Standard ST.67:  Recommendations for the electronic management of the figurative elements of trademarks

WIPO Standard ST.68:  Recommendations for the electronic management of sound marks

WIPO Standard ST.69:  Recommendation for the electronic management of motion and multimedia marks

WIPO Standard ST.90:  Recommendation for processing and communicating intellectual property data using web APIs (Application Programming Interfaces)

WIPO Standard ST.91:  Recommendations on digital three-dimensional (3D) models and 3D images

WIPO Standard ST.92:  Recommendations on the data package format for the electronic exchange of priority documents

WIPO Standard ST.96:  Recommendation for the processing of intellectual property information using XML (extensible markup language)

WIPO Standard ST.97:  Recommendation for processing of intellectual property data using JSON

VIII. OTHER RELATED MATTERS 

...

In 2025, the Polish Patent Office received in total 17231 trademark applications under the national procedure (out of which 16475 by national and 756 by foreign entities). This marks a 20.03% increase in comparison with 2024 when 14356 trademark applications were received under the national procedure (out of which 13603 by national and 753 by foreign entities).


Exclusive rights granted / entered into the register

2024

2025

Change (%)  2024-2025

Trademarks (national procedure)

9 925

10 601

+6.81

 

Rights in force as of 31 December

2024

2025

Change (%)  2024-2025

Trademarks (national procedure)

173 139

171 111

-1.17


 Other matters and useful links (URLs):  annual report of the Office, news page, statistics, etc. 

Statistics are accessed at the following URLs: https://uprp.gov.pl/pl/o-urzedzie/statystyki

This page consists of:

News page: https://uprp.gov.pl/pl/aktualnosci

II. SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information and support provided by the Office to applicants regarding filing on paper and/or e-filing (instructions, seminars, etc.) – URLs

The  PPO information and support options in 2025 included:

1) Via website: https://uprp.gov.pl (all information about patents, trademarks, designs, etc. and instructions e.g. "How to patent an invention or protect a utility model?");

2) Via telephone: (+48 22 579 05 55);

3) Via e-mail: https://uprp.gov.pl/pl/centrum-informacji

4) Via virtual information service window (MS Teams): https://uprp.gov.pl/pl/wirtualne-okno-obslugi-informacyjnej


Management of the contacts in 2025 (phone + mail) was performed through software:

1)      Personal contacts (CRM system):

- 811 meetings in PPO Front Office

- 52 meetings via virtual window

(Trademarks: 528)

2)      Within Register IP Info Center customer contacts (OSCC, CRM systems);

- 5 731 emails were received

- 23 112 calls were answered and performed (including the call back - 429) 

(Trademarks: 15061)

- 24 meetings took place with examiners and at the Center of information 

- 765 meetings via live-chat (only for logged PUEUP clients)

3)    Identification  and differentiation of customers (OSCC, CRM systems);

4)    Carrying out customer satisfaction surveys (CRM system) - level of satisfaction 96%;

5)    Analyses of  the contacts (analyses, statistics - CRM, OSCC systems);

6)    Keeping records and transferring customer requests (satisfaction, complaints, suggestions for improvement);

7)    Sending e-notifications about the expiry of the protection period of industrial property rights (PUEUP system):  17 771

The CRM system is interfacing with other applications (Computer Telephony Integration, callback, meetings time and visits, virtual information service window and live-chat) to facilitate the customer relation management. There is a tool for measuring the customers’ satisfaction. IP Info Center has a non-verbal communication system to improve information service for deaf and hard hearing customers.


Availability of the application dossier in electronic form

All necessary information provided by PPO to applicants is published on PPO site. Customers using PUEUP have access to application files which are sent electronically to the PPO. Customers may also use the forms available in the e-Profile module in order to submit applications in electronic form.

Matters concerning classifying        

    • Classification and reclassification activities;  classification systems used, e.g., International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification), International Classification of the Figurative Elements of Marks (Vienna Classification), other classification
    • Use of electronic classification systems and pre-defined terms of the classification applied

The Polish Patent Office uses the International Classification of Goods and Services for the Purposes of Registration of Marks (Nice Classification) current edition (the Polish version of Nice Classification is downloaded from WIPO websites once a month) as well as the International Classification of Figurative Elements of Marks (Vienna Classification) 10th edition.


III. SOURCES OF TRADEMARK INFORMATION PROVIDED BY THE OFFICE

Main types of publications in the field of trademark information, outline of the content and medium (on paper, on CDs, online – URLs)

Information on trademarks is available on the website of the Office:

Official Gazettes:  main types of announcements, frequency of publication, medium (on paper, on CDs, online (URL), etc.

Both official publications of the Polish Patent Office's ("Bulletin of the Patent Office"(BUP): applications for national trademarks and “Communications of the Patent Office” (WUP): registered national trademarks and international registrations of trademarks approved in Poland) which contain announcements regarding trademarks are available free of charge in PDF format on the webpage: https://uprp.gov.pl/pl/publikacje/biuletyn-i-wiadomosci-uprp

Announcements containing ordinances of the President of the Polish Patent Office, official announcements and communications are published in the Official Journal of the Patent Office (https://uprp.gov.pl/pl/publikacje/dziennik-urzedowy-uprp ). Announcements regarding non-procedural matters, but connected to the Office's activity like: general information on the PPO's tasks, references, organizational structure, HR matters are published on the Internet version of "Biuletyn Informacji Publicznej" (Public Information Bulletin: https://uprp.gov.pl/pl/bip ) on the official PPO's website.  Many non-regular, important announcements are immediately published on the website.

Information products (coverage, medium, etc.) available to examiners, including external documentation and databases

In 2025, the following information products were available to examiners:

  • e-Search provides simple (full-text) search, advanced (deterministic) search and searching in collections of documents (PDF).The e-Search module contains bibliographic data and a list of collections:
    • Trademarks,
    • Inventions,
    • European Patents,
    • Supplementary Protection Certificate,
    • Utility Models,
    • Industrial Designs,
    • Topographies of Integrated Circuits.

The data are published and accessible free of charge on the website https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search (user interface in Polish, English and French).

The latest version of the Nice Classification has been uploaded.Currently, the Viennese and Locarno classifications are being prepared.

Trademark data are stored in specialized internal databases of the PPO called BackOffice in which image information and bibliographic data details are stored.

Information products (coverage, medium, etc.) and services available to external users; conditions of access (e.g., free of charge, subscription, etc.)

Online sources of trademarks information include:

- e-Search provides simple (full-text) search, advanced (deterministic) search and searching in collections of documents (PDF):https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search

Legal status information (kind of information, coverage, medium, etc.)

Information on the legal status is available in e-Search at: https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search

In order to make entries on the legal status of exclusive rights protected on the territory of Poland, the trademark register is held. The register includes information necessary to establish the subject and scope of protection (e.g. date of filing, title), entity (or entities) entitled to rights concerning a given subject of protection (e.g. holders, licensees, securities, seizure) and other useful information (e.g. applications for revocation). Everyone who submits a relevant application and pays a fee to the account of the Office can obtain excerpts from the register.

If the number of the granted right is known, the registers may be searched directly at: https://eprofil.pue.uprp.gov.pl/public/registry/search?lng=en

The number of the granted exclusive right may be identified using e-search engine at: https://ewyszukiwarka.pue.uprp.gov.pl/search/simple-search?lng=en

IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Specific software tools supporting business procedures within the Office:  general description, characteristics, advantages, possible improvements

ACSEPTO is a primary system of searching and examining trademarks, a tool that integrates many types of IT resources in order to enable searching for registered trademarks through the national route, international registrations, EU Trademarks, appellations of origin, pharmaceutical names, materials under Art. 6th of the Paris Convention.

The BackOffice is the main system for managing the procedures for granting and maintaining rights to trademarks and industrial designs in the PPO. BackOffice is the source system for many databases (search engines) and it is interconnected with other systems in the PPO.

Hardware used to supporting business processes of the Office

The PPO uses workstations and notebooks with Microsoft Windows 10/11 Pro, MacOS; multimedia tablets with Apple iPadOS system; physical servers with Microsoft Windows Server 2016 Standard and virtual servers using Microsoft Windows Server 2025 Datacenter with Windows Server 2012 R2, Windows Server 2016, Windows Server 2019 and Windows Server 2025 installed, SUSE Linux Enterprise Server 10/11/12, CentOS Linux 5/6/7/8, Oracle Linux 5/6/7, Debian GNU/Linux 6/7/8 and Ubuntu Server LTS, RedHat Enterprise Linux 7.x/9.x; hypervisor servers with VMware vSphere.

All of workstations, notebooks and servers are secured by Symantec Endpoint Protection antivirus.

All network connections are based on Cisco, FortiNet and Extreme Networks equipment with up to 700 Mb/s redundant access to the Internet (two separate Internet connections). The availability of services published on the Internet is supported by the FortiNet WAF cluster. Security is also provided by Forcepoint IPS and Fidelis Cybersecurity and Forcepoint antispam systems.

The server infrastructure is supported by local UPSs and secured by the main power supply unit for the PPO. The main IT infrastructure units are located in a secure server room equipped with a fire alarm, CCTV system, redundant air-conditioning and a technical floor.

Internal databases:  coverage, updates, interlinks with external sources

Trademark data are stored in specialized, regularly updated internal databases in which image information and bibliographic details are stored, for example:

  • BackOffice system,
  • Databases supporting the process of publishing trademarks,
  • EZD - system which stores and facilitates the processing of incoming and outgoing correspondence.

Most of the production databases are hosted by Microsoft SQL Server 2012 Enterprise, Microsoft SQL Server 2017 Enterprise and MySQL Server 4/5, PostgreSQL 9.

Establishment and maintenance of electronic search file:  file building, updating, storage, documents from other offices included in the search file

EUTM, IR (designated to EM and PL) and 6ter data are stored and accessed via Acsepto search system, IR (designated to PL) are stored and accessed via BackOffice system.

Administrative management electronic systems (register, legal status, statistics, and administrative support)

The BackOffice is a workflow-based system for dealing with trademarks and designs throughout the entire lifecycle of the process, from application to registration and publication. It also streamlines the working process by enabling users to create and monitor correspondence with clients. It is adopted to work together with Electronic Document Management System (EZD) which facilitates the processing of incoming and outgoing correspondence.

E-Registry is used for management and published of records changes in registry (e.g. in case of extension of the protection, updating the owners, resignation from protection, changes in rights, pledges, licenses, etc.).

Settlement Module (MR) is used as a supplementary system for managing fees and payments.

External users have access to registers and information on legal status via the e-Registry and the e-Search module.

Other matters

The PPO maintained a professional call centre service based on Unify OpenScape Contact Centre Enterprise software and a new system of customer relationship management based on Microsoft Dynamics CRM Server 365 software.

The public information request lists are stored in the EZD system.

The leading office software used for word processing and spreadsheet was: Microsoft Office 2016 Standard & Professional Plus and Apache OpenOffice 4.

In 2025, the PPO maintained the Data Protection System in order to protect and control trademark data to avoid uncontrolled outflow or unwanted access.

V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF TRADEMARK INFORMATION

Publications related to different business procedures and trademark information sources available to users, for example, books, brochures, Internet publications, etc.

As part of promotion of knowledge on industrial property, the Patent Office issues various publications such as guides, information and promotion brochures addressed to wide audience, among others to entrepreneurs, students, school youth.  Those publications are available free of charge in an electronic version and PDF format at: https://uprp.gov.pl/pl/publikacje/pozostale-publikacje-uprp . The printed versions of some of them are available at the premises of the Office and distributed during various events organised by the PPO or in which the PPO participates.

The publications include the following titles: Get Familiar with Intellectual Property, Intellectual Property for Entrepreneurs, Industrial Property Protection in a Nutshell, Protection of Trademarks in Poland and in the European Union, New Types of Trademarks, Protection of Black and White Trademarks, Protect Your Trademark in China, Use of a Trademark in a Different Form than Registered, Trademarks (comic book), 3,2,1…Startup!, Bad-Faith Trade Mark Applications: Common Practice, Trademarks Contrary to Public Policy or Morality – Common Practice, to name a few.

Cooperation with universities, technology and innovation support centers, etc.

The Polish Patent Office collaborates with various institutions in promoting knowledge on intellectual property (organisation of conferences, workshops, trainings, patronage of the PPO President over numerous initiatives etc.).

In 2025, the Office collaborated with the following entities, to name a few:

- collaboration with universities (including Jagiellonian University in Kraków, The Warsaw University of Life Sciences, Military University of Technology, War Studies University, Cardinal Stefan Wyszynski University in Warsaw , etc.);

- collaboration with science and business-related institutions, including the Polish Association of Centres for Technology Transfer, The High Tech Foundation, Polish Investment and Trade Agency, Pomeranian Science and Technology Park, Wrocław Technology Park, Podkarpackie Innovation Centre, Polish Chamber of Commerce, Innovations Hub Foundation, Startup Hub Poland, Akces NCBR, NASK – National Research Institute, Łukasiewicz Research Network – Institute of Aviation, Smolna Entrepreneurship Centre, etc.;

- collaboration with governmental administration institutions, including Ministry of Economic Development and Technology, Ministry of Education and Science, Ministry of Culture and National Heritage, as well as local government authorities.

 Education and training:  training courses, e-learning modules (URLs), seminars, exhibitions, etc.

In 2025 the PPO organised and co-organised, among others, the following events:

  • Numerous trainings on industrial property protection and its importance for enterprise development (for among others the Polish Association of Centres for Technology Transfer, the High Tech Foundation, Podkarpackie Innovation Centre, Polish Chamber of Commerce, Smolna Entrepreneurship Centre, Pomeranian Science and Technology Park, GS1);
  • Webinar on the Occasion of World Intellectual Property Day: "We Like What We Know, But Do We Protect It? Intellectual Property in Music" ;
  • High-Level Conference on the Occasion of Poland's Presidency of the Council of the European Union: "Biotechnological Innovation for a Sustainable Future";
  • Conference entitled "Intellectual Property Law – Challenges for the Second Quarter of the 21st Century", co-organized with Adam Mickiewicz University in Poznań;
  • Seminar: "Enforcement of Intellectual Property Rights in the Digital Environment and in Light of New Legislative Developments";
  • Meetings with representatives of the Patent Information Centres;
  • Lectures on IP protection for students of the University of Life Sciences, Military University of Technology;
  • Study visit from the Jagiellonian University to PPO - for the students of Joint Master’s Degree Programme “Intellectual Property & New Technologies”
  • Information and consultation meetings: “Intellectual Property Proceedings before the Common Courts”, “The National Revenue Administration and the Challenges of Intellectual Property Protection” ,”The Impact of Artificial Intelligence on Intellectual Property Law”, "Protecting Brands and Products of Small and Medium-Sized Enterprises in the Process of Internationalization". online trainings for journalists on different aspects of IP;
  • 23nd edition of the annual competition for the best postdoctoral, doctoral, master’s and student’s theses on the subject of industrial property protection and the 13th edition of a press release competition.
  • Online seminars “Ideas powered for Business” and IP4You, co-organised with the EUIPO;


 In 2025, the PPO maintained information in the e-Knowledge Base module on a specially prepared Educational Platform (https://uprp.gov.pl/pl/platforma-edukacyjna) which is a compendium of knowledge about intellectual property issues. The target group includes enterprises (especially SMEs) and businesses related to public institutions (including schools of higher education) and other entities.

  • The Knowledge Zone includes information, publications and other materials addressed both to entities with advanced knowledge on IP issues as well as those ones looking for basic information on IP protection, procedures and management.
  • The training zone consists of 2 parts: beginner user and advanced user. For these users, training in intellectual property protection is available, which ends with a test verifying the acquired knowledge.

The Patent Information Centre Forum was prepared, a platform for exchanging experiences, knowledge, comments and opinions between Patent Information Centres and the Office.

Other activities

In 2025, the PPO maintained a special Seventica service for non-verbal communication          (using the service, the sounds of human language are immediately translated into sign language on a computer or tablet). The aim of the project was to remove communication barriers among people with hearing deficiency.

VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF TRADEMARK INFORMATION

International exchange of trademark information in machine-readable form (e.g., Official Gazettes)

Information on EU Trademarks was downloaded using XML data, which was then transferred to the search systems of the PPO.

The XML trademark files were downloaded from WIPO and were also transferred to the search systems of the PPO.

The PPO continued its cooperation with EUIPO in the field of trademark information. Trademark data are provided to TMview, ensuring public access to up-to-date trademark information. Data exchange is supported by the technological infrastructure developed in cooperation with EUIPO, including blockchain-based solutions

The PPO maintained its own service for collecting Vienna classification data from the WIPO website. The English version provided by WIPO is translated into Polish internally and published on the website and in the Acsepto system.

The new English version of Nice classification from the WIPO website is also loaded into the system Acsepto.

Participation in international or regional activities and projects related to trademark information

In 2025, the PPO participated in several Virtual Community meetings as part of its ongoing cooperation with EUIPO, including:

  • Virtual Community on Quality
  • Virtual Community on Emerging Technologies
  • Virtual Community – Back Office
  • Virtual Community on IT Security.

VII. ACTIVITIES RELATING TO THE IMPLEMENTATION OF WIPO STANDARDS CONCERNING TRADEMARK INFORMATION

In 2025 there were no activities carried out at the PPO related to standards concerning trademark information.