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Electronic filing
In 2013 the receipt of the Eurasian applications electronically was realized by means of two systems: ADEPT electronic filing system and EAPO-ONLINE electronic filing and exchange system.
At the end of the reporting period, the EAPO-ONLINE system was implemented into industrial operation comprising the following functional subsystems:
• information services portal;
• subsystem for uploading and processing of applications;
• electronic filing of PCT applications (regional phase);
• electronic filing of conventional applications;
• electronic filing of divisional applications;
• subsystem for processing of additional materials to all applications;
• subsystem for processing of electronic requests.
In the reporting year 1828 applications were filed through EAPO-ONLINE system, constituting more than 53% of all applications filed with the Office.
Automation of patent procedure
Administrative Information System:
During the reporting year works were carried on development, testing and debugging of administrative information system (AIS) Soprano software modules, which are being developed as part of the transition from AIS Common Software to AIS Soprano.
Primary attention in the reporting year was paid to the development of migration technology (transfer) of data from AIS CS database (DB) to AIS Soprano DB, the technology was implemented considering the specificity of EAPO information array. Realization of these activities resulted in the following outcomes:
• development of the concept and formulation of the migration task, using both standard tools provided by the EPO, and specialized software developed by experts of the EAPO;
• development of in-house means for data conversion, which take into account the specificity of the EAPO information arrays and objectives;
• development and implementation into trial operation of the technological process of regular data migration.
Electronic Dossier:
In the maintenance and development of the automated system of electronic dossier of Eurasian applications files (E-Phoenix) work was conducted on the transfer of data from the E-Archive (electronic archive) system into the E-Phoenix. More than 19,000 files of Eurasian applications containing more than 566,000 documents were transferred.
Completion of these activities made it possible to abandon the use of two divergent systems, providing a single access point to electronic dossiers.
In the reporting period 785,087 documents were uploaded to the E-Phoenix system of electronic dossier of Eurasian applications files. The system was developed both in overall functionality and as a means of integration with other EAPO automated information systems - AIS CS and AS HIVE.
Electronic collection of Eurasian patents files:
In 2013, formation of an electronic fund of Eurasian patents files became an independent area of activities. For the purpose of its formation an objectives task was designed, on the basis of which the activities were carried out on conversion of retrospective and newly formed files of Eurasian patents into electronic format, including new incoming documents to existing files of valid Eurasian patents.
Electronic array of Eurasian patents files was integrated with automated database of the Eurasian Patent Register, access to which was granted to the EAPO personnel. By the end of 2013, materials of 16,659 patents, including 15,038 patent files and 5429 supplementary documents, were fully or partially scanned and converted into electronic format. The conversion into an electronic format was completed for retrospective files of Eurasian patents, which are no longer in force and are not subject to reinstatement (total of 5017 files).
HIVE publication processing system
Work continued on maintenance and development of the automated HIVE system and its functional modules for processing of patent information during the stage of the preparation of EAPO official publications. Changes and additions were made to the HIVE system in order to improve the efficiency and quality of preparation of materials for publication, which also simplify the procedure of transfer of materials for publication from examination divisions. For this purpose the following works were carried out:
• the system was moved onto a new platform using a free redistributable software;
• the operating system and DBMS were renovated to ensure stable operation of the applications and to meet the requirements of the EAPO virtual machines infrastructure;
• developed means for receiving of Eurasian patents files, transmitted for publication electronically;
• work has begun on receipt of notices on Eurasian applications and patents in electronic form.
In the reporting year, the transition to a complete paperless processing of Eurasian applications, and their electronic transfer for publication were completed. Purposely the information technology for preparation and transfer for the publication of sets of Eurasian applications documents was used in the industrial operation mode. 3859 applications were transferred for publication electronically.
EAPATIS
EAPATIS system was developed by the EAPO with the purpose to improve the efficiency and quality of patent search and to provide a patent-information support for the process of examination of Eurasian applications. The system was put into production operation in the EAPO in 2000.
The improved version of EAPATIS, which is currently in industrial operation, was developed further. In the reporting year the following works were carried out in the development of the system:
• development of a new search interface for professional search in English;
• development of a new search interface for guest mode in Russian and English;
• creation of array of full-text patent documents of the USSR and Russia (more than 2.5 million documents);
• developed and incorporated into the pilot operation of the implementers of multi-server system architecture;
• optimization of the mechanism for displaying search results in databases, containing full texts of patent documents.
Eurasian Publication Server
At the end of the reporting year the new EAPO information system - Eurasian Publication Server - was put into production operation. Eurasian publication server provides access to primary publications (including full descriptions of inventions to Eurasian applications and patents), and to information, published in the notifications on applications and patents in official Gazettes, as well as to information on legal status of patents. The system is freely accessible on the EAPO web- portal. Since its commissioning on 01.01.2014, the appearance of the information about Eurasian patent documents in this information system shall be considered as their official publication. The transition to single official publication-Eurasian Publication Server - led to the termination of the production and dissemination of the official publications of the EAPO on optical disk on subscription, except the discs, which are prepared for exchange and under agreements with customers. To replenish and update the information system with data an IT was developed for publication of materials of Eurasian applications and patents from HIVE system onto the Eurasian Publication Server.
Espacenet
In 2013, works were completed on configuration, adaptation of the Eurasian Espacenet server version 5 and on the replenishment of the server with Eurasian patent documentation.
At the end of the reporting period, the Eurasian server was launched in production mode. The new version of Espacenet user interface has an improved design and structure.
Also in 2013, provision of the Eurasian patent documents to the EPO continued, to be placed in a worldwide database of Espacenet and in other databases hosted by the EPO.
Processing of the back file of Eurasian patent documents
In 2013 work continued on the processing of back file of Eurasian patent documents in order to make these files compliant with modern requirements of the quality of patent information and technical formats for data presentation. As a result of the carried out works, files of Eurasian patent documents, published in 1996-1998, were fully recovered (1135 applications, 233 patents). The information about them is presented in modern formats and is used in patent information systems and for patent information exchange. The corrected bibliographic data for the period of 1999-2002 has been loaded into the publication system HIVE; additional documents to full-text descriptions of Eurasian patents for the period 1997-2005 were indexed; IPC indexes were verified for documents published in 2002-2005.
Main areas of patent information activities and related information and communication technology (ICT) practices which were in the focus of attention last year
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Annual Report 2013, English/Russian:
http://www.eapo.org/pdf/home/report/eapo_2013.pdf
Annual reports for some recent years (English/Russian):
http://www.eapo.org/ru/publications/reports/
Development Program of the Eurasian Patent Organization for 2010-2014, general information (Russian):
http://www.eapo.org/pdf/home/programm2010_2014.pdf
News,
in Russian: http://www.eapo.org/ru/news.php?newsview=arhiv
in English: http://www.eapo.org/en/news.php?newsview=arhiv
Press releases,
in Russian: http://www.eapo.org/ru/news.php?pressview=arhiv
in English: http://www.eapo.org/en/news.php?pressview=arhiv
II. SERVICES AND ACTIVITIES RELATED TO PATENT INFORMATION CARRIED OUT BY THE OFFICE
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In Russian
http://www.eapo.org/ru/inventors.html - general information about Eurasian patent procedures for inventors
http://www.eapo.org/ru/getpatent/ - brochure "How to Get a Eurasian Patent"
http://www.eapo.org/ru/attorneys.php - database of Eurasian patent attorneys
http://www.eapo.org/ru/documents/blanks/ - application forms
http://www.eapo.org/ru/documents/norm/ - legal texts
http://www.eapo.org/ru/documents/method/ - guidance materials
In English
http://www.eapo.org/en/feature.html - main features of the Eurasian patent procedure
http://www.eapo.org/en/attorneys.php - Eurasian patent attorneys
http://www.eapo.org/en/getpatent/ - brochure "How to get a Eurasian Patent"
http://www.eapo.org/en/documents/norm/ - legal texts
All registered users of EAPO-ONLINE e-filing system have access to a detailed user manual.
EAPO also provides a hotline for applicants via telephone and e-mail to handle questions on filing and the subsequent examination procedures.
Availability of the application dossier in electronic form
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In 2013 EAPO published in the official Gazette the following procedural announcements in the field of patent information:
Applications:
Event code Event description
BZ2A Eurasian patent applications published with a search report (A1 publication)
BZ1A Eurasian patent applications published without a search report (A2 publication)
EZ2A Separate publication of a search report (A3 publication)
HZ9A Publication of corrected Eurasian application (first page, A8 publication)
HH9А Publication of corrected Eurasian application (A9 publication)
FA9A Withdrawal of a Eurasian application
NF9A Restoration of lapsed right to a Eurasian application
PD1A Registration of transfer of a Eurasian application by order of succession in title
PC1A Registration of transfer of a Eurasian application by assignment
HC1A (2A) Change in name of an applicant in a Eurasian application
HM1A (2A) Change in composition of inventors in a published Eurasian application
PZ1A Registration of pledge of right to a Eurasian application
HK9A Corrections to the Gazette related to the published Eurasian applications (bib. data, abstract)
Patents:
Event code Event description
FG4A Eurasian patents (B1 publication)
DZ4A Eurasian patent in respect to which the decision of amendment of claims was made (publication of claims of B2 document in the Gazette)
TZ4А Publication of corrected Eurasian patent (first page, B8 publication)
TH4А Publication of corrected Eurasian patent (B9 publication)
LD4A Reissued description of invention to a Eurasian patent (B2 publication)
ММ4А Lapse of a Eurasian patent in Contracting States due to non-payment of renewal fees within the established period
PC4A Registration of transfer of a Eurasian patent by assignment
PD4A Registration of transfer of a Eurasian patent in accordance with the succession in title
NF4A Restoration of lapsed right to a Eurasian patent
MC4A Revocation of a Eurasian patent in full under opposition procedure (administrative revocation)
MF4A Revocation of a Eurasian patent in full
MA4A Revocation of a Eurasian patent at the owner's request filed with the EAPO
MH4A Revocation of a Eurasian patent in part
TB4A Amendment in the composition of inventors in a published Eurasian patent
TK4A Corrections to the Gazette related to the published Eurasian patents
QB4A Registration of a license in a Contracting State
QC4A Termination of a registered license in a Contracting State
RH4A Grant of a duplicate certificate of a Eurasian title of protection
TC4A Change in name of a patent proprietor in a Eurasian patent
PZ4A Registration of pledge of right to a Eurasian patent
ND4A Extension of term of a Eurasian patent
QZ4A Registered alterations and amendments to a license agreement
RL4A Decisions of a court or other competent authority in respect to a Eurasian patent
In 2013 the official Gazette of EAPO was published monthly on optical discs and on the EAPO web portal at http://www.eapo.org/ru/publications/bulletin/index.php (HTML and PDF versions are available).
Information products and patent document collections (coverage, medium, etc.) available to examiners, including external collections and databases
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VII. OTHER RELATED MATTERS
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| 1. | Classification is allotting one or more classification symbols (e.g., IPC symbols) to a patent application, either before or during search and examination, which symbols are then published with the patent application.
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| 2. | Preclassification is allotting an initial broad classification symbol (e.g., IPC class or subclass, or administrative unit) to a patent application, using human or automated means for internal administrative purposes (e.g., routing an application to the appropriate examiner). Usually preclassification is applied by the administration of an office.
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| 3. | Reclassification is the reconsideration and usually the replacement of one or more previously allotted classification symbols to a patent document, following a revision and the entry into force of a new version of the Classification system (e.g., the IPC). The new symbols are available on patent databases.
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