Annual Technical Report on Industrial Design Information Activities in 2017 submitted by the Japan Patent Office (JPO)
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The expression "industrial designs" covers industrial designs and models.
Offices which issue design patents should report their design patent information activities in this series of Annual Technical Reports.
I. GENERAL OVERVIEW OF RECENT DEVELOPMENTS IN INDUSTRIAL DESIGN INFORMATION ACTIVITIES CARRIED OUT BY THE OFFICE
Outline of main policies and plans aimed at development of industrial design information activities and expected time frames for their realization
The outline of main policies and plans of patent information activities have officially been announced in the following report.
“Toward further utilization of patent information” Report, submitted by the subcommittee on dissemination and utilization of patent information consisting of patent information experts, appointed under the Intellectual Property Committee under Industrial Structure Council, the Ministry of Economy, Trade and Industry, in May 2016.
The future direction of the official patent information provision service operated by the JPO and the National Center for Industrial Property Information and Training (INPIT) has been summarized as below. The JPO and the INPIT should continuously improve the infrastructure of patent information provision service to broadly disseminate the patent information with the efforts to provide the world’s utmost quality service for the users in Japan with full considerations of the trends of globalization, advancement of IT, approaches to the related services by foreign IP offices and private business operators, and requests from users in Japan including small and medium-sized companies and individuals.
The following policies are mentioned in the report with the said fundamental concept.
(i) Improving accessibility to foreign patent documents by using machine translation to Japanese.
(ii) Provision of One Portal Dossier (OPD) service, which is to offer overseas dossier information collectively.
(iii) Improving accessibility to unified database, which is internal and external to the JPO, through basic functions.
(iv) Provision of the service to share Japan’s world’s fastest and utmost quality examination results. (v) External provision of substantive examinations/ appeal examinations related information regarding Design and Trademark.
Concerning the above (i), the JPO started Foreign Patent Information Service (FOPISER) which enables users to retrieve overseas patent information obtained by data exchange with foreign IP offices in Japanese by means of machine translation in August 2015 and the number of the foreign countries which have agreed to provide their patent information is increasing. For details, see 3.(4) a-3).
Toward the realization of “the world’s utmost quality service to provide patent information,” in order to discuss how the measures for disseminating and utilizing patent information should be, the subcommittee on dissemination and utilization of patent information consisting of patent information experts was appointed under the Intellectual Property Committee under Industrial Structure Council, the Ministry of Economy, Trade and Industry in July 2015. The result of the study was summarized as a report, “Toward further utilization of patent information” in May, 2016. Based on the report, activities were promoted.
In 2017, the number of applications was 31,961 (up 3.5% compared to the previous year) and the number of registrations was 27,335 (up 7.9% compared to the previous year). In 2017, the number of design applications in the following fields (Japanese classification for industrial designs)* has significantly increased compared to the previous year. Grooming Aids or Hairdressing Aids (Japanese classification for industrial designs: B7) (up 51.1% compared to the previous year) Home Health Care Goods (Japanese classification for industrial designs: C4) (up 37.2% compared to the previous year) On the other hand, in 2017, the number of design applications in the following fields recorded significant declines from the previous year. Clothing (Japanese classification for industrial designs: B1) (down 25.1% compared to the previous year) Put-In-Order Furniture and Equipment (Japanese classification for industrial designs: D6) (down 20.4% compared to the previous year)
* A research was conducted on the classifications the number of applications of which were 300 or more among the main class classifications of the Japanese classification for industrial designs in 2017.
Other matters and useful links (URLs): annual report of the Office, news page, statistics, etc.
(Annual Report in Japanese) http://www.jpo.go.jp/shiryou/toukei/gyosenenji/index.html
(Status Report in Japanese and English) http://www.jpo.go.jp/english/reference_room/statusreport/index.html
II. SERVICES AND ACTIVITIES RELATED TO INDUSTRIAL DESIGN INFORMATION CARRIED OUT BY THE OFFICE
a) Paper based application The INPIT provides the free consultation service on the procedures for industrial property rights at the Official Gazettes Reading Room/Consultation Department on the second floor of the JPO office building. Moreover, the portal site for consultation and support on intellectual property is available on a 24-hour basis at http://faq.inpit.go.jp/.
b) Electronic application The e-filing software allows users to conduct administrative procedures such as the filing of applications for patents, utility models, industrial designs and trademarks, and PCT-RO international application, appealing for trials and payment of the annual fees, and receipt of documents dispatched from the JPO, on-line. The software may be downloaded for free at: http://www.jpo.go.jp/tetuzuki/pcinfo/outline/index.html
Availability of the application dossier in electronic form
a) On-line reference The software for electronic application allows users to request or refer to application documents and registers from computers from their home or office, and to make a request for issuing certifications on-line. See 2. (1) b) for the software for electronic application.
In January 2005, the JPO started using the revised Japanese Design Classification in order to cope with the new conception of articles etc. such as the information and communication devices. The revised Japanese Design Classification mainly uses the concept of the usage in the same way as the former Japanese Design Classification, which is comprised of a 3-stage classification; group, main class, and minor class, and consists of about 3,200 classification branches in total. Also, the JPO provides about 1,800 branches of D-terms, which are search keys to further subdivide the Japanese Design Classification mainly based on the forms of articles.
In addition, in April 2007, the JPO started using the revised Japanese Design Classification that was amended again in order to cope with design protection of graphic image designs. After this amendment another classification stage for graphic image design was added below the aforementioned minor class and broke it down from a viewpoint of intended use in April 2016.
In 2017, the JPO assigned the Japanese Design Classification and D-terms to about 32,000 filed applications and about 280,000 cases of examination materials collected from foreign design gazettes, magazines, catalogues, Internet, etc.
In addition, the following information is provided. a) A Cross-reference table between the Locarno Classification and the Japanese Design Classification (a concordance data) For effective usage of the Japanese Design Gazettes as examination materials in foreign countries, the JPO established a cross-reference table between the Locarno Classification and the Japanese Design Classification (a concordance data). The JPO lists the Locarno International Classification in the gazettes in addition to the Japanese Design Classification.
b) The English translation of the Japanese Design Classification The JPO has prepared an English version of the revised Japanese Design Classification in 2005, which has been posted on the JPO website since October 2006.
Nothing in particular.
III. SOURCES OF INDUSTRIAL DESIGN INFORMATION PROVIDED BY THE OFFICE
The JPO publishes the following official gazettes via the Internet in 2017: - Publication of Registered Design - Publication of Decision on Appeal/Trial in Design
The following is the URL of the Publication of Registered Design provided through the Internet. URL: https://www.publication.jpo.go.jp/
The Design Gazette enables a search using 13 keys as search keys, including registration number, indication of articles (goods), Japanese Design Classification and D-term. The Published Registered Design Applications contains a mixed-mode type data, composed of text data and image data, thus text search using text data is available.
Nothing in particular.
The external database is not used.
a) Providing patent information via the Internet a-1) Providing official gazettes via the Internet See 3.(1)
a-2) J-PlatPat The JPO started to provide the Industrial Property Digital Library (IPDL) service through the Internet in March 1999. This service has enabled users to search patent information by using document numbers and classifications as search keys. This service was transferred to the INPIT as of October 2004, and has been operated by the INPIT since then.
In order to meet advancing and diversifying user needs for patent information, the INPIT renovated the IPDL and started providing the J-PlatPat in March 2015, a new service to provide patent information via user-friendly interface. The J-PlatPat currently stores about 130 million cases of patent information and can be searched by document numbers, various classifications, keywords, etc. (Japanese) https://www.j-platpat.inpit.go.jp/ (English) https://www.j-platpat.inpit.go.jp/web/all/top/BTmTopEnglishPage
a-3) FOPISER In August 2015, the JPO launched the FOPISER a search service to promptly provide the general users with patent information obtained from foreign IP Offices through data exchange with foreign IP Offices. Design documents of Russia and Taiwan, which are not available on the J-PlatPat, are available for retrieval of document numbers using a Japanese user interface.
b) Providing JPO data The following types of data is currently provided to commercial providers in Japan by bulk download service on the J-PlatPat.
b-1) Standardized data The JPO provides the JPO’s bibliographical and status information to external users by organizing and converting it into a standard format (Standardized data) for better usability for external users. This data has been provided to external users on a weekly basis.
c) Reference to design gazettes, etc The INPIT has 8 access devices which is available in the Official gazettes reading room on the second floor of the JPO office building. This allows free public access to the J-PlatPat Service, gazettes on CD-ROM/DVD-ROM, etc.
d) Reference to examination and trial documents The INPIT is collecting various technical documents (books, etc.), which are used in the examinations and trials by the JPO, widely from inside and outside of Japan and making them available to the public.
Legal status information (kind of information, coverage, medium, etc.)
Legal status information of applications filed in January 1990 onwards can be searched on the J-PlatPat by using document numbers such as application numbers, publication numbers and registration numbers. In addition, applications filed in 1989 and before can be searched if any data (e.g. publication of Gazettes, registration for establishment of rights, requests for trials/appeals) was renewed in April 1998 onwards.
Nothing in particular.
IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO INDUSTRIAL DESIGN INFORMATION CARRIED OUT BY THE OFFICE
In January 2000, a paperless system for design was launched and the administrative and examination procedures were completely moved to a system based on electronic data. Therefore, a total system, covering every procedure from design application filing, formality check and substantive examination, dispatching, registration, publishing the gazette, requesting inspection of files, to requesting certification, was realized. The effect of this system is far reaching, such as more efficient drafting based on the close link between the administrative system and the design search system, more efficient examination by implementation of electronic approval, faster design gazette publication and the separate management of each application.
With the realization of the above system, the JPO started receiving online applications for designs. Since the introduction of the system, the online filing rate has been consistently high reaching 92.5% in 2017.
Hardware used to supporting business processes of the Office
Servers, network devices, PCs for business use etc.
Internal databases: coverage, updates, interlinks with external sources
a) Design search system This is a client server-type online system for retrieving application documentary materials and publicly known documentary materials (including foreign design gazettes) by using the Japanese Design Classification and D-terms (search keys that subdivide the Japanese Design Classification), indication of articles (goods), applicant identifying numbers, etc. as search keys. The image data of the document retrieved is sent from the image file server and displayed (color image data is displayed in color) onto the screen of a terminal, for enabling high-speed screening. For an efficient document search, a function is provided to display the design classifications and applicant identifying numbers etc. by the frequency of them coming up as cited references based on past examination results.
As bibliographic data of filed applications for searches, application numbers, filing date, registration numbers, registration date, indication of articles (goods), Japanese Design Classification, D-terms, the International Classification of Industrial Design (Locarno Classification) and others are used. As bibliographic data of other documents for searches, disclosure dates, acceptance dates, publishing date, indication of articles (goods), Japanese design classifications, D-terms and others are used. The data is stored in a database according to the type of materials.
b) Search System for Appeal/Trial and Court Decisions (J-term search system) Appeal/trial and court decisions are accumulated in the form of electronic data with a search index, called “J-term” and searching and screening for the appropriate appeal/trial and court decisions are conducted by using “J-term.” In addition, a full-text search service is available for appeal/trial and court decisions issued after January 2000.
a) File building The JPO has stored in search files the image data (including color image data) and the bibliographic data (including the Japanese Design Classification and D-term) of designs presented in the following: magazines published in Japan and abroad, catalogs, websites, foreign design gazettes and elsewhere. These are used as the base data for the JPO’s design examination.
On January 1, 2000, the JPO started accepting design registration applications on-line. Accordingly, information on designs of which the registration has been applied for is automatically put into the search files. By the end of 2017, the search files accumulated the image data and bibliographic data of about 2.55 million applications and about 7.48 million publicly-known designs.
b) Updating In 2017, the image data and bibliographic data for about 32,000 applications and about 280,000 publicly known designs were added.
c) Storage, including mass storage media The image data is stored on RAID and the bibliographic data on a database.
d) Documentation from other offices maintained and/or considered part of the available search file The bibliographic data and image data of design gazettes published by the KIPO, the EUIPO, the SIPO the USPTO, and the WIPO are stored and those data can be searched by using the Japanese Design Classification.
See 4. (1)
Nothing in particular.
V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF INDUSTRIAL DESIGN INFORMATION
a) Operation of the JPO Library, collection and management of materials a-1) Operation of the JPO Library The JPO Library, as a branch library of the National Diet Library, is located on the first basement of the JPO office building, and is operated in the following manner: 1. Users - JPO staff and general users 2. Open - 9:30 to 18:00
a-2) Collection of materials The followings are collected: Materials concerning IP right legislation and the peripheral laws inside and outside of Japan, related materials necessary for understanding IP rights, related materials necessary for study of IP rights, and reference materials for general administration.
a-3) Preservation method of materials The books are labeled and stored with a storage number and classification data, and the bibliographic information is inputted in the library system constructing a database for the books.
a. J-PlatPat The INPIT compiles an instruction brochure/manual for how to operate and utilize various search services provided by the J-PlatPat. URL http://www.inpit.go.jp/j-platpat_info/reference/index.html
b. e-filing Useful information on e-filing including how to fill out application forms and FAQs is provided at the “E-filing software support website”. URL http://www.pcinfo.jpo.go.jp/site/
See 3. (4)for information products available to external users.
Cooperation with universities, technology and innovation support centers, etc.
Nothing in particular.
Education and training: training courses, e learning modules (URLs), seminars, exhibitions, etc.
a) J-PlatPat training seminars Training seminars of the J-PlatPat were held by the INPIT for beginners of industrial property right search from individuals and SMEs (21 times in 13 major cities nationwide in FY2017). The organization also held information sessions of the J-PlatPat by request from universities and enterprises (7 times in FY2017).
b) Search expert training seminars The INPIT held the following trainings.
・Search Experts Training (Industrial Design) This seminar is intended for those who have sufficient knowledge in the Design Act while aiming at cultivating human resources capable of effectively protecting product designs by industrial design rights, and properly capturing scopes of rights after acquisition of rights by further improving the ability to conduct a design search and a prior design search (once a year).
Nothing in particular.
VI.INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF INDUSTRIAL DESIGN INFORMATION
Sending Official Gazette on CD-ROM to overseas In 2015, the JPO exchanged official gazettes, etc. with 56 organizations (including international organizations) in 53 nations, out of which it sent information on CD-ROM Published Registered Design Applications to 23 organizations. The JPO discontinued sending official gazettes on CD-ROM overseas in March 2015 and is currently providing the data on line.
The JPO started providing the Design Gazette which carries information about registered design of Japan on a worldwide industrial design information database, “Global Design Database” owned by World Intellectual Property Organization (WIPO), on August 1, 2015.
Assistance to developing countries
a) Activities/cooperation through voluntary contributions (Funds-in-Trust) for WIPO a-1) Training for government officials A 1-week training related to computerization was provided in Japan in November 2017 under the cooperation with the WIPO. Trainees from 12 IP offices were invited.
a-2) Data capture, digitization support, workshop at IP offices of African countries/regions Project about data capture were conducted at IP offices in Nigeria, Zambia, Botswana, Namibia and Swaziland. In Kenya, Egypt, Botswana, Malawi and Mozambique as well as the Organisation Africaine de la Propriété Intellectuelle (OAPI) and the African Regional Intellectual Property Organization (ARIPO), projects that digitize domestic and foreign filings to make it possible to manage them were conducted. Also, to Ethiopia Intellectual Property Office, the support for e-filing of trademark and issuance of electronic gazette was provided. Furthermore, in Botswana, a workshop for discussing management method using the IPAS was held.
Nothing in particular.
VII. OTHER RELATED MATTERS
１ - The expression “industrial designs” covers industrial designs and models. - Offices which issue design patents should report their design patent information activities in this series of Annual Technical Reports.