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Annual Technical Report on Trademark Information Activities in 2025 submitted by Polish Patent Office

I. GENERAL OVERVIEW OF RECENT DEVELOPMENTS IN TRADEMARK INFORMATION ACTIVITIES CARRIED OUT BY THE OFFICE 

Outline of main policies and plans aimed at development of trademark information activities and expected time frames for their realization 

In 2025, the PPO continued to maintain the electronic services platform (PUEUP). The whole system includes the following modules that were fully implemented from the design phase to production and delivered with the infrastructure:

  • e-Baza-Wiedzy(e-Knowledge Base),
  • e-Profil(e-Profile),
  • e-Rejestry(e-Registers),
  • e-Wyszukiwarka(e-Search),
  • e-Powiadomienia(e-Notifications),
  • e-Płatności(e-Payments).

The following forms were available in the e-Profile module:

  • Application for a protection right for a trademark,
  • Application for granting the right in registration for an industrial design,
  • Application for granting a patent for an invention,
  • Application for a protection right for a utility model,
  • Application for a protection right for a trademark – fast track,
  • Application for granting the right in registration for an industrial design - fast track,
  • European patent validation,
  • Opposition to a trademark application,
  • Application for the publication of information on the invention / utility model at an earlier date,
  • Application for a priority document,
  • Response to the provision on the listing of goods and services,
  • Application for entry in the register (change of the authorized entity),
  • Indication of the goods for which the right of protection for a trademark is renewed,
  • Application for entry in the register (entry of information about the granted license),
  • Application for entry of a civil / registered pledge,
  • Application for an extract from the register,
  • Contact details form for notifications about the date of payment for the extension of the protection of exclusive rights,
  • General Correspondence form.

Customers of the PPO can submit applications on the forms available in the PUEUP e-Profile module, which is integrated with the Electronic Document Management System EZD.

In 2025 PPO continued Project, namely jurisprudence Portal, which will provide direct access to the database of anonymized decisions, which will enable analysis of an individual case considering the Office's decisions and case law. The module will also enable thematic searching, filtering and browsing of decisions, improving the comfort and quality of work of the Office's Clients, including professional attorneys. The use of artificial intelligence in the system itself will enable the generation of decision summaries and will improve the preparation of decision publications through their automatic anonymization and preparation of metadata.

The Polish Patent Office is one of the pioneers in the use of blockchain in the protection of intellectual property. An example is the implementation of Common Tools Integration (CTI) for industrial designs (DSView) in November 2022. This solution enables automatic updating of the DesignView database based on blockchain technology, providing fast and secure access to information on intellectual property rights. In September 2024, similar technology was implemented for trademarks (TMView).

In 2025, the PPO continued to maintain the Intranet system based on Microsoft SharePoint Server 2013 Enterprise software.

The PPO continued to maintain searchable Patent Attorneys and Applicants List. In 2025 Patent Attorneys and Applicants List has become a part of new implemented platform - Orbita - a platform integrating internal applications to automate tasks across departments.

The PPO continued to provide public data concerning the protection of industrial property, publications as well as information on patent attorneys, etc. In 2025, the PPO has used webservice available on https://api.uprp.gov.pl/ and only link to this webservice is published  on https://dane.gov.pl/pl where previously PPO published public data separately.

The PPO still maintained separate official publications of Bulletin of the Patent Office (BUP) for trademarks, inventions and utility models available on https://uprp.gov.pl/pl/publikacje/biuletyn-i-wiadomosci-uprp.

In 2025, the BackOffice system for trademarks and industrial designs was maintained, implementing various changes at the request of end users.

In 2025, the PPO maintained system Acsepto 11 for examination of new trademarks applications - Acsepto contains bibliographic data and images regarding national, international and EU trademarks.

In 2025, the PPO continued to maintain API endpoint serving bibliographic data for given numbers and dates of BUP and WUP publications, which replaced the manual preparation of data in accordance with BUP and WUP official publications from PPO’s systems for  the needs of EPO, WIPO and the China National Intellectual Property Administration.

New projects launched or resumed this year in the context of the policies and plans mentioned above, short description:  aims, partners, tasks

The new Polish Industrial Property Law is expected to be published, so the PPO will have to prepare BackOffice and other systems for the new law. The purpose of the PPO is to adapt BackOffice to changes in procedures regarding trademarks and industrial models and to include inventions, utility models, EP and SPC which will have to be migrated to BackOffice from Soprano system

In 2025 the PPO continued to maintain the ERP class system that was implemented in 2022 and it has been used on production since then. Thanks to the optimized processes implemented in the system, the settlement of fees and the extension of property rights have been improved and administrative burdens have been reduced.

In 2025, 7 electronic services were used as part of the Electronic Services Platform (PUEUP):

  • e-Registry - viewing the entries entered in the registry and obtaining an excerpt from registry;
  • EP Validation - obtaining protection on the territory of Poland;
  • Expiration Date Notification - informing about the expiration date of protection;
  • Information Subscription - searching for information in defined sources maintained by UPRP (including automatic notifications based on user criteria);
  • e-Filing - applying for trademarks, patents, industrial designs registration to obtain an IP protection;
  • e-Submission - handling electronic correspondence during the whole IP lifecycle of trademarks, patents and industrial designs;
  • Changes in registry - management of records changes in registry (e.g. in case of extension of the protection, updating the owners, resignation from protection, changes in rights, pledges, licenses, etc.).


Main areas of trademark information activities and related information and communication technology (ICT) practices which were in the focus of attention last year  



  • Statistics:  changes in terms of application filings and registrations with respect to previous year;  trends or areas experiencing rapid changes  
  • Other matters and useful links (URLs):  annual report of the Office, news page, statistics, etc. 

II. SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information on the following topics is desired :

  • Information and support provided by the Office to applicants regarding filing on paper and/or e-filing (instructions, seminars, etc.) – URLs
  • Availability of the application dossier in electronic form
  • Matters concerning classifying        
    • Classification and reclassification activities;  classification systems used, e.g., International Classification of Goods and Services for the Purposes of the Registration of Marks (Nice Classification), International Classification of the Figurative Elements of Marks (Vienna Classification), other classification
    • Use of electronic classification systems and pre-defined terms of the classification applied
  • Matters concerning processing of different types of non-traditional marks (e.g., three-dimensional, motion, hologram, color mark, etc.)
  • Other activities

III. SOURCES OF TRADEMARK INFORMATION PROVIDED BY THE OFFICE

Information on the following topics is desired :

  • Main types of publications in the field of trademark information, outline of the content and medium (on paper, on CDs, online – URLs)
  • Official Gazettes:  main types of announcements, frequency of publication, medium (on paper, on CDs, online (URL), etc.
  • Information products (coverage, medium, etc.) available to examiners, including external documentation and databases
  • Information products (coverage, medium, etc.) and services available to external users; conditions of access (e.g., free of charge, subscription, etc.)
  • Legal status information (kind of information, coverage, medium, etc.)
  • Other sources

IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO TRADEMARK INFORMATION CARRIED OUT BY THE OFFICE

Information on the following topics is desired :

  • Specific software tools supporting business procedures within the Office:  general description, characteristics, advantages, possible improvements
  • Hardware used to supporting business processes of the Office
  • Internal databases:  coverage, updates, interlinks with external sources
  • Establishment and maintenance of electronic search file:  file building, updating, storage, documents from other offices included in the search file
  • Administrative management electronic systems (register, legal status, statistics, and administrative support)
  • Other matters

V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF TRADEMARK INFORMATION

Information on the following topics is desired :

  • Office’s library (if deals with trademark information):  equipment, collection management, network of libraries in the country, cooperation with foreign libraries
  • Publications related to different business procedures and trademark information sources available to users, for example, books, brochures, Internet publications, etc.
  • Cooperation with universities, technology and innovation support centers, etc.
  • Education and training:  training courses, e-learning modules (URLs), seminars, exhibitions, etc.
  • Other activities

VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF TRADEMARK INFORMATION

Information on the following topics is desired :

  • International exchange of trademark information in machine-readable form (e.g., Official Gazettes)
  • Participation in international or regional activities and projects related to trademark information
  • Assistance to developing countries
  • Other activities

VII. ACTIVITIES RELATING TO THE IMPLEMENTATION OF WIPO STANDARDS CONCERNING TRADEMARK INFORMATION

Note: For each Standard listed below, please enter one of the following values: 

  • "Fully implemented"
  • “Partially implemented”
  • "On implementation phase"
  • "Planning to implement"
  • “On assessment phase”
  • "No plan to implement"

Implementation Status Definitions

"Fully implemented" 

The WIPO Standard has been implemented in a manner compliant or compatible with the Standard.

"Partially implemented" 

The WIPO Standard has been implemented in part.  The Office practice aligns with some, but not all, requirements of the Standard.

"On implementation phase"

The decision to implement the WIPO Standard has been made and it is currently being deployed, configured, or integrated into systems and workflows.

"Planning to implement"

The decision to implement the WIPO Standard has been made;  planning activities (resource allocation, timeline development, technical design) are underway before actual implementation begins.

"On assessment phase"

The WIPO Standard is under active evaluation to determine its feasibility, technical requirements, costs, benefits, and alignment with organizational needs before making an implementation decision.

"No plan to implement"

The WIPO Standard has been reviewed and there is currently no intention or plan to implement it.


WIPO Standard ST.2:  Standard manner for designating calendar dates by using the Gregorian calendar


WIPO Standard ST.3:  Recommended standard on two-letter codes for the representation of states, other entities and intergovernmental organizations


WIPO Standard ST.13:  Recommendation for the numbering of applications for industrial property rights (IPRs)


WIPO Standard ST.60:  Recommendation concerning bibliographic data relating to marks


WIPO Standard ST.61:  Recommendation for the exchange of trademark legal status data


WIPO Standard ST.62:  Recommendation concerning standard abbreviation for “Vienna Classification”


WIPO Standard ST.63:  Recommendation concerning the content and layout of trademark gazettes


WIPO Standard ST.64:  Recommended search files for trademark search


WIPO Standard ST.66:  Recommendation for the processing of trademark information using XML (extensible markup language)


WIPO Standard ST.67:  Recommendations for the electronic management of the figurative elements of trademarks


WIPO Standard ST.68:  Recommendations for the electronic management of sound marks


WIPO Standard ST.69:  Recommendation for the electronic management of motion and multimedia marks


WIPO Standard ST.90:  Recommendation for processing and communicating intellectual property data using web APIs (Application Programming Interfaces)


WIPO Standard ST.91:  Recommendations on digital three-dimensional (3D) models and 3D images


WIPO Standard ST.92:  Recommendations on the data package format for the electronic exchange of priority documents


WIPO Standard ST.96:  Recommendation for the processing of intellectual property information using XML (extensible markup language)


WIPO Standard ST.97:  Recommendation for processing of intellectual property data using JSON


VIII. OTHER RELATED MATTERS 









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