Annual Technical Report on Patent Information Activities in 2015 submitted by EGYPT/ EGYPTIAN PATENT OFFICE

I. GENERAL OVERVIEW OF RECENT DEVELOPMENTS IN PATENT INFORMATION ACTIVITIES CARRIED OUT BY THE OFFICE

Outline of main policies and plans aimed at development of patent information activities and expected time frames for their realization

Work Plan for the Activities of the Egyptian IP Academy
This work plan was established the following activities are included:
1. The Egyptian Customized Version of DL101 General Course on IP
2. Scholarships to WIPO Advanced Distance Learning Programs
3. Scholarships to Professional Development Programs
4. Future Professional Development Program in Egypt
5. Establishment of ongoing IP Training Programs
6. The National Institute of Intellectual Property
7. Supporting Technology Transfer Offices in Universities
8. Cooperation with relevant organizations in other countries
9. Grant for the Annual conference of the International Association for the Advancement of Teaching and Research in Intellectual Property
10. Basic bibliography for training programs
11. Other suggested Activities

Arabpat and exchange patent

1. we exchange 5000 for grant patent to EPO & WIPO on arabpat ftp server as back file
2. we send 1000 for grant patent to EPO & WIPO on arabpat ftp server as front file from eg 026000 to eg 027000
3. we send all the abstracts for Egyptian applications in Arabic and English for machine language

New projects launched or resumed this year in the context of the policies and plans mentioned above, short description: aims, partners, tasks

- Signing a mutual Memorandum of Understanding between EGYPO and JAPO, aiming at exchanging experiences, supporting EGYPO employee training, exceeding the examination of PCT Patent applications "PPH"

- Studying a mutual Memorandum of Understanding between EGYPO and SIPO, aiming at exceeding the examination of PCT Patent applications "PPH"

- Complete writing Twinning Fiche project in order to contribute to the approximation of the Egyptian primary legislation being in force with the EU Acquis, to reform EGYPO workflow from semi automated to full automated system, and to strengthen the technical and institutional capacities to be in line with EU respective patent offices. 3 phases of the project have been done as following; Assessment and gap analysis of EGYPO and preparation of the report, followed by Finalization of the Twinning Fiche or Terms of Reference then capacity building workshop on IP Marketing.

- Increasing PCT applications up to 49 ones; 15 applications submitted by Saudi Patent Office , one submitted by IB and 33 submitted by Egyptians.

Main areas of patent information activities and related information and communication technology (ICT) practices which were in the focus of attention last year

In 2015 the patents form IPC section

• A human necessities have been 14.8%
• C chemistry 32.8%
• B performing operations ; transporting 20.8%
• E fixed constructions 9.3%
• F mechanical engineering, lighting heating weapons blasting 7. 3%
• G physics 10. 9 %
• H Electricity 3.81%
• D textiles 0.2%

Statistics: changes in terms of application filings and grants with respect to previous year; trends or areas experiencing rapid changes

       1.14  % more patent than 2014.

Applications FILING :

Patents granted

Other matters and useful links (URLs): annual report of the Office, news page, statistics, etc.

Annual report link: http://www.egypo.gov.eg/page.aspx?id=17

New guide link: http://www.egypo.gov.eg/page.aspx?id=21

Magazine link: http://www.egypo.gov.eg/page.aspx?id=18

II. SERVICES AND ACTIVITIES RELATED TO PATENT INFORMATION CARRIED OUT BY THE OFFICE

Information and support provided by the Office to applicants regarding filing on paper and/or e-filing (instructions, seminars, etc.) - URLs

• There are applications form for registration  on EGYPO website        
•  Applicant can follow the status  of his application throw  mail office patinfo@egy.gov.eg
• Arab world country can send application for international search authority (ISA) and international permanently examination authority (IPEA) on ftp server through our website www.egypo.gov.eg
• Saudi Patent Office sent the ISA application to be searched in EGYPO.
• EGYPO examined 98 applications for Oman Patent office under GCC agreement .

Availability of the application dossier in electronic form

Applicant can download application from our website:

 http://www.egypo.gov.eg/page.aspx?id=21   

in word format and fill it after that copy  the application on  CD or DVD and registration at EGYPO  receiving office  

Classification¹, preclassification² (if applicable), reclassification³ activities; classification systems used (e.g., International Patent Classification (IPC)); matters concerning indexing of patent information

Patent applications are classified into the latest edition of the International Patent Classification. As of 1 January 2006, the examiners implemented the use of IPC 8 (reformed).

Abstracting, reviewing, and translation of the information contained in patent documents

Bibliographic data, abstracts and full text of Egyptian national application (checked by examiners) can be searched on the Egyptian Patent Office database and all the other relevant databases.

Other activities

III. SOURCES OF PATENT INFORMATION PROVIDED BY THE OFFICE

Main types of publications of the Office (patent applications, full text, first pages, abstracts, bibliographic data, granted patents, etc.), medium (on paper, on CDs, online - URLs)

we have searchable database for Egyptian granted patent with two language Arabic and English on our website on this two links for Arabic search http://www.egypo.gov.eg/Search/ and for English http://www.egypo.gov.eg/Search/default.aspx

Official Gazettes: main types of announcements, frequency of publication, medium (on paper, on CDs, online - URL), etc.

The Egyptian patent office publishes two journals as follows

1. The Egyptian Patent Gazette
2. The Egyptian Patent Abstracts
3. Inpadoc  

These publications are published every month, and we send them to the Universities, Ministries, Industrial companies, and Research institutes in Egypt.

These publications are available every month on our website on this links  for Patent Gazette and Patent Abstracts http://www.egypo.gov.eg/page.aspx?id=18 and this link for Inpadoc http://www.egypo.gov.eg/page.aspx?id=20

Information products and patent document collections (coverage, medium, etc.) available to examiners, including external collections and databases

In-house systems (online/offline) 

 Technical searching can be carried out on combination of terms from different headings. IPC terms can be searched too.

To assist with IPC classification, examiners have access to IPC CAT   .

External databases:

 We have a list of some external databases that we use regularly, including Espace net, JAPIO, USPTO, SIPO, EPODOC KIPO,SIPO, and Patent scope.

Journals:  

SCIENCE DIRECT, SCOPUS, SPRINGER LINK, IEEE XPLORE, EBSCO, OVID, PROQUEST & etc

Information products and  patent document collections (coverage, medium, etc.) available to external users, conditions of access (e.g., free of charge, subscription, etc.)

We have searchable database for Egyptian  granted patent with two language Arabic and English  for free on our website on this two links for Arabic search http://www.egypo.gov.eg/Search/ and for English http://www.egypo.gov.eg/Search/default.aspx

We publish the The Egyptian Patent Gazette and The Egyptian Patent Abstracts on our website any external user can download them for free from these link   http://www.egypo.gov.eg/page.aspx?id=18

Legal status information (kind of information, coverage, medium, etc.)

The Egyptian patent office stores all the information concerning the legal status and technical documents on the Egyptian database to facilitate the search procedures and assists clients to obtain all the required information.

Other sources

IV. ICT SUPPORT TO SERVICES AND ACTIVITIES RELATED TO PATENT INFORMATION CARRIED OUT BY THE OFFICE

Specific software tools supporting business procedures within the Office: general description, characteristics, advantages, possible improvements

• Current standard desktop software includes Microsoft Windows XP, win 7  and win8  with Microsoft Office 2007 and adobe acrobat professional 8 and Symantec antivirus .
• All office action is done on the application or Patent Produced Automatically from our data base as word processing.
• We check all patent abstracts provided by the applicant besides amending them when necessary to ensure that the abstract represents a useful search tool .
• We use this tools :

  • • • • • Windows Server 2008

            windows Server 2012

            Windows 7 & 8

            IPAS SOFTWARE

            WIPO Scan Software

            IPAS buplisher

            Microsoft office 2007 &2003

            Adobe acrobat professional 8

            Abby transformer Symantec untivurse

            
            
            

Hardware used to supporting business processes of the Office

Internal databases: coverage, updates, interlinks with external sources

• The Egyptian patent office has a data base containing the Egyptian  applications and granted patents.
• The office has a DVD and CD-ROM collections containing  published/granted patents for US, WO, EP, GB, etc. 
• We used paper, Microfilm, Microfilm jackets, tapes, HD, and DVD as mass storage for our Applications and Patents. Egyptian patent specifications are published on CD-ROM and on the Egyptian database.
• This database contains bibliographic and status information about invention patent applications filed in Egypt.

Establishment and maintenance of electronic search file: file building, updating, storage, documents from other offices included in the search file

• Each examiner built his own search file to reuse in case examining a similar application 
• We have a list of some external databases that we use regularly, including Espace net, JAPIO, USPTO, SIPO, EPODOC and Patent scope and Journals ( SCIENCE DIRECT, SCOPUS, SPRINGER LINK, IEEE XPLORE, EBSCO, OVID, PROQUEST).

Administrative management electronic systems (register, legal status, statistics, and administrative support)

• EGYPO is starting with WIPO to use the new system Industrial Property Automation System (IPAS) and the office is a pilot with WIPO.
• EGYPO is starting with WIPO to digitization, such as WIPO Scan system. We replaced EPOSCAN system by WIPO SCAN
• EGYPO applies effectively the Automated IP Management Software IPAS system supported by WIPO.  IPAS is a fully automated system that includes the following steps :
• Registering patent applications, substantive examination, technical and legal examinations, granting patents, issuing official  gazettes. Inquiries, statistics, and annual fees. All applications documents in paper form are scanned on the automatic archive system.  Then the documents forms are adjusted according to WIPO standers and connected to the bibliographic database.
• Patent applications that are received on paper form are scanned and use WIPO SCAN SYSTEM  After scanning step, the application contents are indexed and transformed to WIPO standard form, then the application is connected to the bibliographic database through IPAS by its number as PDF.  All bibliographic data and attached documents are available to EGYPO officers to carry on the necessary procedures via IPAS , and search is conducted by patent number.
• Title of invention, name of applicant, and abstract, external users can access to granted patents only via EGYPO website.
• Technical examiners have access to all up-to-date PC sets with high internet speed to enable them to do their work with high quality.

Other matters

Planning, administration, automation, security:

• Replace our network and upgrade it .
• Speed up application reception.
• Speedup application communication.
• Simplify and speedup processing.
• Reduce bottleneck at reception.
• Full e-filing & e-payment system for applications and digital signature.
• Monitoring system for follow-up application processing.
• Create a Disaster Recovery system .
• Update security system

V. PROMOTION ACTIVITIES AIMED TO SUPPORT USERS IN ACCESS AND EFFICIENT USE OF PATENT INFORMATION

Patent library: equipment, collection management, network of patent libraries in the country, cooperation with foreign patent libraries

• The Egyptian patent office has a data base containing the Egyptian  applications and granted patents.
• The office has a DVD and CD-ROM collections containing published/granted patents for US, WO, EP, GB, etc. 
• This database contains bibliographic and status information about invention patent applications filed in Egypt
• We scan the all contains of  application paper form  (full text Arabic & English , claims, drawing and priority documents) and connected with database.

We have storage media to make backup for Database, archive system, mail server, web site and domain controller

Publications related to different business procedures and patent information sources available to users, for example, books, brochures, Internet publications, etc.

We publish a Manual for Filing Patent Application on our website on this link :http://www.egypo.gov.eg/page.aspx?id=21

Office's initiatives on providing foreign patent information in the local language(s) (e.g., machine translation tools, translation of abstracts)

Cooperation with universities, research centers, technology and innovation support centers, etc.

Education and training: training courses, e-learning modules (URLs), seminars, exhibitions, etc.

Other activities

VI. INTERNATIONAL COOPERATION ACTIVITIES IN THE FIELD OF PATENT INFORMATION

International exchange and sharing of patent information in machine-readable form, e.g., priority documents, bibliographic data, abstracts, search reports, full text information

Participation in international or regional activities and projects related to patent information

Assistance to developing countries

Other activities

VII. OTHER RELATED MATTERS

1.Classification is allotting one or more classification symbols (e.g., IPC symbols) to a patent application, either before or during search and examination, which symbols are then published with the patent application.

2. Preclassification is allotting an initial broad classification symbol (e.g., IPC class or subclass, or administrative unit) to a patent application, using human or automated means for internal administrative purposes (e.g., routing an application to the appropriate examiner).  Usually preclassification is applied by the administration of an office.

3. Reclassification is the reconsideration and usually the replacement of one or more previously allotted classification symbols to a patent document, following a revision and the entry into force of a new version of the Classification system (e.g., the IPC).  The new symbols are available on patent databases.